USAID Job Opening


APPLY FOR THIS POSITION


TITLE: Regional (Field) Coordinator

ISSUANCE DATE: May 25, 2001
CLOSING DATE: June 11, 2001

Gentlemen/Ladies:

SUBJECT: Solicitation for Personal Services Contractor (PSC)

The United States Government, represented by the U.S. Agency for International Development (USAID), Bureau for Humanitarian Response (BHR), Office of U.S. Foreign Disaster Assistance (OFDA) is seeking applications (Standard Form 171 or Optional Form 612) from persons interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified.

Questions may be directed to Kirk Dohne (202) 661-9369 or Jesse C. Freese (202) 661-9366, or Fax at (240) 465-0244 or via e-mail at ofda@globalcorps.com. Applicants should retain copies of all enclosures that accompany their proposals.

Sincerely,

Kim Hupp
Contracting Officer

1. SOLICITATION NUMBER:           M/OP-01-996
2. ISSUANCE DATE:           May 25, 2001
3. CLOSING DATE/TIME SPECIFIED
FOR RECEIPT OF APPLICATIONS:           June 11, 2001
4. POSITION TITLE:           Regional (Field) Coordinator
5. MARKET VALUE:           $63,211 to $82,180
6. INITIAL PERIOD
OF PERFORMANCE:           June 25, 2001 to June 24, 2003
7. PLACE OF PERFORMANCE:           Washington DC
8. JOB DESCRIPTION (TO INCLUDE EDUCATION, TRAINING, AND EXPERIENCE REQUIRED FOR POSITION):

OFDA Operations Division / Field Support Unit

Introduction

The Agency for International Development's Office of Foreign Disaster Assistance, within the Bureau for Humanitarian Response (BHR/OFDA) is charged with the responsibility for coordinating the U.S. Government's international disaster preparedness, relief and rehabilitation programs. The functions of BHR/OFDA are outlined in USAID handbook 17, Chapter 8. The purpose of this position is to serve as a Regional (Field) Coordinator within BHR/OFDA's Operations Support Division (OPS)/Field Support Unit (FSU).

Duties and Responsibilities

Field Coordination:

  • Monitors threatening and incipient disasters, setting priorities for disaster response and mitigation program development in consultation with other civilian USG agencies and departments, and with members of the Disaster Response and Mitigation Division (DRM) regional teams.

  • Manages BHR/OFDA response to declared disasters by:

    •     - assuring the timely and appropriate management of public interest in donations to disaster responses;
        - working with the Field Support Team Leader to identify areas in which other government agencies could provide technical assistance for the USG response;
        - preparing/ facilitating clearance of appropriate guidance to field posts regarding OFDA field procedures and public donation issues; and
        - assuring the timely coordination of response actions agreed to by BHR/OFDA's Senior Management Team (SMT) by supporting response team deployment efforts both in Washington and during initial set-up in the field.

  • Identifies and reports on the international disaster related programs of other USG agencies, and facilitates coordination of bilateral or multilateral preparedness, mitigation and relief programs. Coordinates USG efforts to achieve maximum effectiveness and solicits outside resources to accomplish USG program objectives.

  • Advises the U.S. Mission on resources and strategies related to other government agencies to respond to each disaster situation, participating in field assessments, as appropriate.

  • Participates in the review of BHR/OFDA Regional Strategies in cooperation with Regional teams, Technical Assistance Group (TAG) members and BHR/OFDA Assistant Directors. Recommends policies and activities to:

    •     - Improve local and regional disaster response capabilities;
        - Improve BHR/OFDA's internal capacity to meet demands related to rapid-onset disaster events; and
        - Mitigate the potential impacts of future disasters, and reduce disaster vulnerability.

    Coordinates the efforts of OFDA with other USG agencies to develop and maintain a program of disaster preparedness, mitigation and prevention activities. These programs will seek to build the capacity of local partners to manage disasters effectively at the local and regional level, and to reduce the impacts of future disasters on vulnerable populations.

    In coordination with technical specialists from BHR/OFDA's TAG, coordinates technical inputs from other USG agencies and/or the U.S. private sector for disaster mitigation and relief activities in disaster stricken countries. Maximizes windows of opportunity that may exist following disaster events to implement programs that may have long-term disaster mitigation benefits for vulnerable populations.

    Facilitates the review and negotiation of grants for public donations management. Prepares or coordinates the preparation of requests in the New Management System (NMS) for transmittal to the USAID contracts office for action. Works with grantees to ensure compliance. Reviews/facilitates changes to grant agreements, as appropriate.

    Participates on BHR/OFDA Disaster Assistance Response Teams (DARTs), which are designed to respond on short-notice to rapid onset disasters around the world. Serves on Disaster Assessment teams, as assigned by the Assistant Director for Disaster Response and Mitigation and the SMT, and recommends emergency relief initiatives for BHR/OFDA/Washington consideration.

    Serves on BHR/OFDA Response Management Teams (RMT) in the BHR/OFDA Operations Center, as necessary, in support of OFDA field deployments.

    Facilitates the preparation and coordination of information concerning disaster mitigation and response activities that are undertaken by BHR/OFDA, seeking to maximize information exchange between USG agencies during disaster response.

    Serves as the BHR/OFDA Duty Officer on a rotating basis after normal duty hours, weekend and holidays. In this capacity, receives telephone calls and notification of cable traffic received by the State Department Operations Center dealing with emergency situations. Takes appropriate action, as necessary.

    Team Building

  • Contributes to team building efforts for Field Support Unit, including

    •     - Organizing and facilitating team meetings, preparing agendas, and providing follow-on notes;
        - Ensuring that BHR/OFDA programs, policies and strategies relating to other USG agencies benefit from the input of all OFDA divisions; and
        - Cross training with other FSU staff to ensure coverage of unit responsibilities when other staff are involved in response activities or otherwise out of the office.

  • Assists Team Leader with the successful staff development of all core team members assigned to the FSU by:

    •     - Mentoring the Field Support Specialist and new members of the Disaster Assistance Support Program (DASP); and
        Providing substantial input as part of regularly scheduled evaluations for all team members assigned to the FSU; coordinating this input with the Field Support Unit Branch Chief.

  • Assists Team Leader with the equitable distribution of work and responsibility among FSU team members by:

    •     - Coordinating the preparation of Scopes of Work for new and temporary BHR/OFDA personnel, including staff members detailed from other USG agencies; participating in the recruitment and selection of new FSU team members; and
        - Coordinating the work of staff members detailed from other USG agencies, including staff seconded to BHR/OFDA through the U.S. Forest Service DASP;

  • Participates in After Action reviews of critical BHR/OFDA disaster response interventions and mitigation programs. Collaborates closely with coordinating staff from the U.S. Forest Service DASP to ensure that the concerns and experiences of all staff receive consideration and discussion as part of this process.

    • BASIS OF RATING: Applicants who meet the basic qualifications and selective factor(s) will be further evaluated based on the quality ranking factors listed below. Applicants are strongly encouraged to address each of the factors on a separate sheet describing specifically and accurately what experience, training, education, and/or awards you have received that are relevant to each factor. Be sure to include your name, social security number, and the announcement number at the top of each additional page. Failure to address the selective and/or quality ranking factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

    Basic Qualifications and Selective Factors:

  • Bachelor's degree and graduate degree with significant study in or pertinent to the specialized field (including, but not limited to, public administration, international relations/development, humanitarian response) OR five years of progressively responsible experience in humanitarian relief OR a combination thereof.

  • Ability to obtain a Secret level security clearance as provided by USAID.

  • US Citizenship

  • Work experience with an international organization, a non-governmental organization, or the U.S. Government.

  • Demonstrated understanding of humanitarian assistance delivery mechanisms, with a clear grasp of the political, economic, and cultural impacts of policy decisions on relief efforts during civil conflict and natural disasters. Specifically, this should include knowledge of the issues surrounding public donations to international relief efforts, and the complexities of emergency transportation and logistics. Both headquarters and overseas experience is desirable in order to effectively conceptualize and develop realistic, comprehensive, and strategic planning documents;.

  • Ability and willingness to quickly deploy on short-term (2-6 week) field assignments, at times in insecure regions, and to perform required service periods on Response Management Teams in Washington.

  • Excellent computer skills, including knowledge of and proficiency in Microsoft Word, MS Excel, PowerPoint, databases such as Lotus Notes or MS Access, and internet navigation as a research tool.

    • Quality Ranking Factors:

  • Experience successfully coordinating with a diverse array of individuals and organizations involved in humanitarian response and disaster preparedness/mitigation-especially involving the management of public donations, including non-governmental organizations, UN agencies, international organizations, host governments, and U.S. Government agencies (e.g., USAID, Department of State, FEMA, CDC, NOAA, USGS, etc.).

  • Demonstrated effective management and leadership skills, including the ability to effectively perform in a constantly changing, fast-paced environment that requires well-developed prioritization and multi-tasking skills;

  • Demonstrated ability to write clearly and prepare in depth reports which may require the application of a variety of analytical techniques. Ability to prepare and conduct oral presentations, and the ability to communicate effectively with relevant parties within and outside of BHR/OFDA;

  • Additional relevant experience and/or education surpassing minimums described in the basic qualifications and selective factors.


    • WHERE TO APPLY:
    Via mail: GlobalCorps, 1201 Pennsylvania Ave. NW, Suite 200, Washington, DC 20004
    Via facsimile: 240-465-0244
    Via email: ofda@globalcorps.com

    FOR INFORMATION ON OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202) 661-9369 or (202) 661-9366

    PLEASE READ ATTACHED SUPPLEMENTAL INFORMATION. IT CONTAINS IMPORTANT INFORMATION ABOUT THIS ANNOUNCEMENT.

    ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.

    A Voluntary Background Survey can be obtained from the above listed contacts or on-line at http://www.usaid.gov/about/employment/idi79-2.pdf . The information from this survey is used to help insure that agency personnel practices meet the requirements of Federal law. Your responses are voluntary and not required.


    I. How To Apply

    A. Submit a resume, OF-612, Optional Application for Federal Employment, or any other written format you choose (SF-171, Application for Federal Employment, is also acceptable). You must include the following information regardless of which application form/format you choose:

    1) The announcement number, title and grade and/or pay band of the position for which you are applying.
    2) Personal Information
        a) Full name, mailing address (including ZIP Code), home and work telephone numbers (including area code)
        b) Social security number AND country of citizenship
        c) Veterans' preference.
        d) Competitive status.
        e) Highest Federal civilian grade held, including job series and dates held.
    3) Education
        a) High school - name, city, state and ZIP Code (if known) and date you received diploma or GED.
        b) Colleges and universities - name, city, state and ZIP Code (if known), major(s), type(s) of degree(s) received and date(s) received. If you did not receive a degree, show total credits earned and indicate whether semester or quarter hours.
    4) Job-Related Work Experience (Paid and Nonpaid)
        a) Job title (include series and grade if Federal) AND salary
        b) Starting and ending dates (month and year) AND hours per week
        c) Employer's name, address, and telephone number (including area code)
        d) Supervisor's name and telephone number (indicate if we may contact your current supervisor)
        e) Duties and accomplishments
    5) Other Qualifications
        a) Job-related training courses (title and year)
        b) Job-related skills (i.e., other languages, computer hardware/software, communications equipment, etc.)
        c) Job-related certificates and licenses (current only).
        d) Job-related honors, awards and special accomplishments (i.e., publications, Memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.). Give dates but do not send documents unless requested.

    General Information
    A. A separate application must be submitted for each announcement.
    B. Applications must be postmarked no later than the closing date of the announcement and received no later than 3 workdays after the closing date.
    C. Applicants must be citizens of the United States.

    AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS:

    1. BENEFITS
    Employer's FICA Contribution
    Contribution toward Health & Life Insurance
    Pay Comparability Adjustment
    Annual Increase
    Eligibility for Worker's Compensation
    Annual & Sick Leave

    2. ALLOWANCES (if Applicable).
    (A) Temporary Lodging Allowance (Section 120).
    (B) Living Quarters Allowance (Section 130).
    (C) Post Allowance (Section 220).
    (D) Supplemental Post Allowance (Section 230).
    (E) Separate Maintenance Allowance (Section 260).
    (F) Education Allowance (Section 270).
    (G) Education Travel (Section 280).
    (H) Post Differential (Chapter 500).
    (I) Payments during Evacuation/Authorized Departure (Section 600), and
    (J) Danger Pay (Section 650).

    3. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs

    01-09 Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens for Support of HIV/AIDS and Infectious Disease Initiatives

    01-07 Clarification of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)

    00-08S Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

    00-08 Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

    00-05 Personal Service Contracts (PSCs) Annual Health Insurance Costs

    00-03 2000 FICA and Medicare Tax Rates for Personal Services Contracts (PSCs)

    99-7 Contractual Coverage for Medical Evacuation (MEDEVAC) Services

    98-25 Defense Base Act (DBA) Coverage and DBA Waiver List

    98-24 Use of Compensatory (Comp) Time by PSCs

    98-23 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements

    98-16 Annual Salary Increase for USPSCs

    98-14 Change in Required Application Form for USPSCs

    98-12 Advertisement of and Requirements for Evaluating Applications for PSCs

    98-11 Determining a Market Value for PSCs

    98-3 Class Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional Services Contracts

    97-17 PSCs with U.S. Citizens or U.S. Resident Aliens Recruited from the U.S.

    97-16 Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less

    97-3 New USAID Contractor Employee Physical Examination

    96-23 Unauthorized Provision in Personal Services Contract

    96-19 U. S. Personal Services Contract (USPSC) - Leave

    94-9 Sunday Pay for U.S. Personal Services Contractors (PSCs)

    93-17 Financial Disclosure Requirements Under a Personal Services Contractor (PSC)

    LIST OF REQUIRED FORMS FOR PSCs

    1. Standard Form 171 or Optional Form 612.
    **2. Contractor Physical Examination (AID Form 1420-62).
    **3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or
    **4. Questionnaire for Non-Sensitive Positions (SF-85).
    **5. Finger Print Card (FD-258).

    NOTE: Form 5 is available from the requirements office.

    * Standardized Regulations (Government Civilians Foreign Areas).
    ** The forms listed 2 through 5 shall only be completed upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.

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