Regional Coordinator for Asia
SOLICITATION NO: M/OP-02-336
ISSUANCE DATE: December 21, 2001
CLOSING DATE: January 23, 2002 – 11:59 PM Eastern Standard Time (EST)
Solicitation for Personal Services Contractor (PSC): Regional Coordinator
United States Government, represented by the U.S. Agency for International
Development (USAID), Bureau for Democracy, Conflict, and Humanitarian
Assistance (DCHA), Office of U.S. Foreign Disaster Assistance (OFDA) is seeking
applications (Standard Form 171 or Optional Form 612) from persons interested
in providing the PSC services described in the attached. Submissions shall be
in accordance with the attached information at the place and time specified.
Questions may be
directed to Heather Cameron (202) 661-9369 or Jesse C. Freese (202) 661-9366,
or Fax at (240) 465-0244 or via e-mail at email@example.com. Applicants
should retain copies of all enclosures that accompany their proposals.
1. SOLICITATION NUMBER: M/OP-02-336
2. ISSUANCE DATE: December 21, 2001
3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: January 23, 2002 –
11:59 PM Eastern Standard Time (EST)
4. POSITION TITLE: Regional Coordinator for Asia
5. MARKET VALUE: $63,211 - $82,180
6. INITIAL PERIOD OF PERFORMANCE:
February 4, 2002 – February 3, 2004
7. PLACE OF PERFORMANCE: Washington, D.C.
8. JOB DESCRIPTION (TO INCLUDE EDUCATION, TRAINING, AND EXPERIENCE REQUIRED FOR
The Agency for International
Development’s Office of Foreign Disaster Assistance, within the Bureau for
Democracy, Conflict, and Humanitarian Assistance (DCHA/OFDA) is charged with
the responsibility for coordinating the U.S. Government’s international
disaster preparedness, relief and rehabilitation programs. The functions of DCHA/OFDA are outlined in
USAID handbook 17, Chapter 8. The
purpose of this position is to serve as a Regional Coordinator within
DCHA/OFDA’s Disaster Response and Mitigation division (DRM).
Disaster Response and
Mitigation Program Coordination:
threatening and incipient disasters, setting priorities for disaster response
and mitigation program development in consultation with members of an Enhanced
Regional Team and Regional Advisors (RAs).
DCHA/OFDA response to declared disasters by:
the timely and appropriate funding of Ambassadors’ disaster declarations;
Mission/Embassy proposed programs for assistance beyond the initial request;
facilitating clearance of appropriate guidance to field posts;
the timely coordination of response actions agreed to by DCHA/OFDA’s Enhanced
Regional Team and Senior Management Team (SMT), including funding, technical
assistance, commodity delivery, etc.
and evaluates the disaster related programs of other donors and international
organizations, and then initiates or coordinates bilateral or multilateral
relief, soliciting the input and
technical expertise of Enhanced Regional Team members. Coordinates USG efforts to achieve maximum
effectiveness and solicits outside resources to accomplish USG program
the U.S. Mission on resources and strategies to respond to each disaster
situation, participating in field assessments with RAs, as appropriate.
USAID’s emergency responses in other countries in support Disaster Assistance
Response Teams (DARTs) and Assessment Teams in the field during DCHA/OFDA field
deployments. Serves as the head of DCHA/OFDA
emergency task force mobilizations in the DCHA/OFDA Operations Center, as
necessary. In consultation with
Enhanced Regional Team Members and the SMT, coordinates the development of US
humanitarian policy with the State Department, USAID Regional Bureaus, the
National Security Council, the United nations, host countries and the PVO
or coordinates the review of national disaster relief plans with local and
regional government disaster coordinators, and advises on the USG assistance available
before, during and after disaster events.
Assures that the Chief of Mission or his/her representatives receives
appropriate guidance from DCHA/OFDA specialists to facilitate efforts to revise
U.S. mission disaster plans to be compatible and supportive of local government
plans and capabilities.
the development and revision of DCHA/OFDA Regional Strategies in cooperation
with RAs, Enhanced Regional team members, TAG members and DCHA/OFDA Assistant
Directors. Recommends policies and activities
local and regional disaster response capabilities;
DCHA/OFDA’s internal capacity to meet demands related to rapid-onset disaster
the potential impacts of future disasters, and reduce disaster vulnerability in
the efforts of TAG team members and other USG technical specialists to develop
and maintain a program of disaster preparedness, mitigation and prevention
activities within assigned regions.
These programs will seek to build the capacity of local partners to
manage disasters effectively at the local and regional level, and to reduce the
impacts of future disasters on vulnerable populations.
coordination with technical specialists from DCHA/OFDA’s Technical Assistance
Group (TAG), coordinates technical inputs from other USG Agencies and/or the
U.S. private sector for disaster mitigation and relief activities in disaster
stricken countries. Maximizes windows
of opportunity that may exist following disaster events to implement programs
that may have long-term disaster mitigation benefits for vulnerable
as the Action Officer on emergencies, presenting policies, procedures and
programs that are recommended by the Enhanced Regional Team to the Assistant
Director for the Disaster Response and Mitigation Division for review and
concurrence. Works closely with USAID
regional bureaus, the Office of Food for Peace (DCHA/FFP), the State
Department, the U.S. Department of Defense (DOD) and other donor governments
and international organizations to develop USG responses to disasters and to
coordinate these responses with other donors.
the review and negotiation of grants for disaster relief and mitigation in
close consultation with members of the Enhanced Regional Team. Prepares or coordinates the preparation of
requests in the New Management System (NMS) for transmittal to the USAID
contracts office for action. Works with
grantees, or coordinates the efforts of other Enhanced Regional Team members,
to ensure compliance.
Reviews/facilitates changes to grant agreements, as appropriate.
on DCHA/OFDA Disaster Assistance Response Teams (DARTs), which are designed to
respond on short-notice to rapid onset disasters around the world. Serves on Disaster Assessment teams, as
assigned by the Assistant Director for Disaster Response and Mitigation and the
SMT, and recommends emergency relief initiatives for DCHA/OFDA/Washington
the preparation and coordination of information concerning disaster mitigation
and response activities that are undertaken by DCHA/OFDA, seeking to maximize
coordination between USG Agencies, NGOs and private sector groups during
disaster response. Assigns tasks to
Enhanced Regional Team members, including Information Specialists, to prepare
press releases, Fact Sheets, Situations reports, weekly reports, daily reports,
reporting cables, Congressional correspondence and the like.
as the DCHA/OFDA Duty Officer on a rotating basis after normal duty hours,
weekend and holidays. In this capacity,
receives telephone calls and notification of cable traffic received by the
State Department Operations Center dealing with emergency situations. Takes appropriate action, as necessary.
with OFDA Regional Advisors (RAs) at field posts in Asia, the Pacific, Latin
America and the Caribbean and Enhanced Regional team members in Washington, DC
to plan for major disaster contingencies.
Coordinates cross training for RAs to build a multi-faceted worldwide
response capability. Participates in
the recruitment/ selection of new RAs.
Operates within the context of the RA system when on temporary field
team building efforts for assigned Enhanced Regional Team, including
team meetings, and assigning responsibility to appropriate staff members to
facilitate meetings, prepare agendas, and provide follow-on notes and
that Enhanced Regional Team receive appropriate training, and are enrolled in
DCHA/OFDA’s core training programs, including Disaster Assessment Training,
DART Training, cable training, etc.
Serve as a facilitator or instructor at training sessions, as
that DCHA/OFDA programs, policies and strategies benefit from the input of all
Enhanced Regional Team members and RAs;
the successful staff development of all core team members assigned to the
Enhanced Regional Team, including:
the Deputy Regional Coordinator for assigned regions;
Ensuring that an appropriate staff
development plan is in place for Disaster Operations Specialists assigned to
the Enhanced Regional Team;
Providing substantial input as part of
regularly scheduled evaluations for all core team members assigned to the Enhanced
Regional Team; coordinating this input with the Assistant Director for the
Disaster Response and Mitigation Division.
Arranging cross training for Enhanced
Regional Team members to maintain the organizational depth of critical team
an equitable distribution of work and responsibility among Enhanced Regional
Team members and core team members by:
the preparation of Scopes of Work for new and temporary DCHA/OFDA personnel,
including staff members detailed from other USG Agencies; participating in the
recruitment and selection of Enhanced Regional Team members;
supervising the work of staff members detailed from other USG Agencies,
including staff seconded to DCHA/OFDA through the U.S. Forest Service Disaster
Assistance Support Program (DASP);
in After Action reviews of critical DCHA/OFDA disaster response interventions
and mitigation programs. Collaborates
closely with coordinating staff from the U.S. Forest Service Disaster
Assistance Support Program (DASP) to ensure that the concerns and experiences
of all Enhanced Regional team members receive consideration and discussion as
part of this process.
BASIS OF RATING: Applicants who meet the basic qualifications
and selective factor(s) will be further evaluated based on the quality ranking
factors listed below. Applicants are
strongly encouraged to address each of the factors on a separate sheet
describing specifically and accurately what experience, training, education,
and/or awards you have received that are relevant to each factor. Be sure to include your name, social
security number, and the announcement number at the top of each additional
page. Failure to address the selective
and/or quality ranking factors may result in your not receiving credit for all
of your pertinent experience, education, training and/or awards.
Qualifications and Selective Factors: (Determines basic eligibility for the position,
candidates not meeting the basic qualifications and selective factors are
considered NOT qualified for the position)
Bachelor’s degree and graduate degree with significant study in or pertinent to
the specialized field (including but not limited to International Relations and
Political Science) OR five years of progressively responsible experience in
humanitarian relief within the context of a natural disaster OR some
Not less than three years of programmatic and disaster relief experience in the
Ranking Factors: (Determines the ranking of qualified candidates in comparison to other
applicants). The factors are listed in order of importance from the highest to
Additional relevant experience and/or education surpassing the minimums
described in the basic qualifications and selective factors.
Knowledge of and experience in dealing with foreign governments, State
Department, Department of Defense, USAID Regional Offices, USAID/Washington,
other USG organizations and international organizations to develop U.S.
responses to disasters and disaster preparedness activities and coordinate the
responses with donors in the regional area.
Experience in reviewing and negotiating proposals from private voluntary
organizations wishing to work in the disaster-stricken countries in the
regional area and to prepare the necessary documentation to ensure emergency
relief is provided.
Experience in developing strategies for the disaster planning and disaster
relief of affected countries in the regional area.
Knowledge and experience of USG policy and regulations for responses to natural
disasters and complex emergencies.
Demonstrated ability to work in teams.
Demonstrated experience developing mitigation programs.
WHERE TO APPLY:
Via mail: GlobalCorps, 1201 Pennsylvania Ave. NW, Suite 200, Washington, DC
Via facsimile: 240-465-0244
Via email: firstname.lastname@example.org
FOR INFORMATION ON
OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202)
ATTACHED SUPPLEMENTAL INFORMATION. IT CONTAINS IMPORTANT INFORMATION ABOUT THIS
APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED,
NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP,
MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION,
OR OTHER NON-MERIT FACTOR.
Background Survey can be obtained from the above listed contacts or on-line at
http://www.usaid.gov/about/employment/idi79-2.pdf . The information from this
survey is used to help insure that agency personnel practices meet the
requirements of Federal law. Your responses are voluntary and not required.
How To Apply
A. Submit an OF-612, Optional Application for Federal Employment, or SF-171,
Application for Federal Employment. You include a resume as an annex to either
of these forms. You must include the following information regardless of which
application form/format you choose:
1) The announcement number, title and grade and/or pay band of the position for
which you are applying.
2) Personal Information
a) Full name, mailing address (including ZIP Code), home and work telephone
numbers (including area code)
b) Social security number AND country of citizenship
c) Veterans' preference.
d) Competitive status.
e) Highest Federal civilian grade held, including job series and dates held.
a) High school - name, city, state and ZIP Code (if known) and date you
received diploma or GED.
b) Colleges and universities - name, city, state and ZIP Code (if known),
major(s), type(s) of degree(s) received and date(s) received. If you did not
receive a degree, show total credits earned and indicate whether semester or quarter
4) Job-Related Work Experience (Paid and Nonpaid)
a) Job title (include series and grade if Federal) AND salary
b) Starting and ending dates (month and year) AND hours per week
c) Employer's name, address, and telephone number (including area code)
d) Supervisor's name and telephone number (indicate if we may contact your
e) Duties and accomplishments
5) Other Qualifications
a) Job-related training courses (title and year)
b) Job-related skills (i.e., other languages, computer hardware/software,
communications equipment, etc.) c) Job-related certificates and licenses
d) Job-related honors, awards and special accomplishments (i.e., publications,
Memberships in professional or honor societies, leadership activities, public
speaking, performance awards, etc.). Give dates but do not send documents
A. A separate application must be submitted for each announcement.
B. Applicants are responsible for ensuring that applications are mailed in time
to get them to the destination by the closing date of the announcement.
Applications received after the closing date and time will be considered late,
unless there is acceptable evidence to establish that it was received at the
Government installation prior to the time and date specified in the
C. Applicants must be citizens of the United States.
AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE
Employer's FICA Contribution
Contribution toward Health & Life Insurance
Pay Comparability Adjustment
Eligibility for Worker's Compensation
Annual & Sick Leave
2. ALLOWANCES (if Applicable).
(A) Temporary Lodging Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600), and
(J) Danger Pay (Section 650).
3. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs
Process - Personal Service Contracts ("PSCs") with U.S. Citizens for
Support of HIV/AIDS and Infectious Disease Initiatives
of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)
00-08S Revision of
Competitive Process - Personal Service Contracts ("PSCs") with U.S.
00-08 Revision of
Competitive Process - Personal Service Contracts ("PSCs") with U.S.
Service Contracts (PSCs) Annual Health Insurance Costs
00-03 2000 FICA and
Medicare Tax Rates for Personal Services Contracts (PSCs)
Coverage for Medical Evacuation (MEDEVAC) Services
98-25 Defense Base
Act (DBA) Coverage and DBA Waiver List
98-24 Use of
Compensatory (Comp) Time by PSCs
Regarding Classified Contract Security and Contractor Personnel Security
98-16 Annual Salary
Increase for USPSCs
98-14 Change in
Required Application Form for USPSCs
of and Requirements for Evaluating Applications for PSCs
98-11 Determining a
Market Value for PSCs
Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional
97-17 PSCs with
U.S. Citizens or U.S. Resident Aliens Recruited from the U.S.
Justification for Use of Other Than Full & Open Competition for Personal
Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs
Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000
97-3 New USAID
Contractor Employee Physical Examination
Provision in Personal Services Contract
96-19 U. S.
Personal Services Contract (USPSC) - Leave
94-9 Sunday Pay for
U.S. Personal Services Contractors (PSCs)
Disclosure Requirements Under a Personal Services Contractor (PSC)
LIST OF REQUIRED
FORMS FOR PSCs
Standard Form 171 or Optional Form 612.
**2. Contractor Physical Examination (AID Form 1420-62).
**3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or
**4. Questionnaire for Non-Sensitive Positions (SF-85).
**5. Finger Print Card (FD-258).
NOTE: Form 5 is available from the requirements office.
* Standardized Regulations (Government Civilians Foreign Areas).
** The forms listed 2 through 5 shall only be completed upon the advice of the
Contracting Officer that an applicant is the successful candidate for the job.