Program Operations Specialist – Systems Analyst

SOLICITATION NO: M/OP/DCHA/DOFDA-04-1073
ISSUANCE DATE: April 19, 2004
CLOSING DATE: May 10, 2004 – 11:59 PM Eastern Standard Time (EST)

SUBJECT: Solicitation for Personal Services Contractor (PSC)

 Program Operations Specialist - Systems Analyst

Gentlemen/Ladies:

The United States Government, represented by the U.S. Agency for International Development (USAID), Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA), Office of U.S. Foreign Disaster Assistance (OFDA) is seeking applications (Standard Form 171 or Optional Form 612) from persons interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified.

Applicants are required to sign the certification at the end of the OF-612 or SF-171.  Applications that are received without signature will not be considered for the position.

Questions may be directed to Stephanie Paul at 202-661-9369 or Jesse Freese at 202-661-9366, faxed to 240-465-0244 or e-mailed to analyst@globalcorps.com. Applicants should retain copies of all enclosures that accompany their proposals

Sincerely,

Melita Yearwood
Contracting Officer

1. SOLICITATION NUMBER: M/OP/DCHA/DOFDA-04-1073
2. ISSUANCE DATE: April 19, 2004
3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: May 10, 2004 - 11:59 PM Eastern Standard Time (EST)
4. POSITION TITLE: Program Operations Specialist – Systems Analyst
5. MARKET VALUE: $72,108 - $93,742 (please see note after qualifications)
6. INITIAL PERIOD OF PERFORMANCE: July 12, 2004 - July 11, 2006
7. PLACE OF PERFORMANCE: Washington, DC
8. JOB DESCRIPTION (TO INCLUDE EDUCATION, TRAINING, AND EXPERIENCE REQUIRED FOR POSITION):

 

Please see below for:

(1)    Note Concerning Market Value

Program Operations Specialist – Systems Analyst

 

The U.S. Agency for International Development, Office of Foreign Disaster Assistance (OFDA) coordinates and provides the US Government humanitarian assistance in response to natural disasters and complex emergencies caused by civil strife, war, and lack of security.

The Program Support Division in OFDA provides the business operations that support the humanitarian assistance.  The functions include budget/finance, procurement, human resources, facilities management, computer support, telecommunications, and management information systems.

The position is in a fast-paced office with frequently changing priorities. The staff performs a variety of duties and tasks and must possess the ability to multitask and move quickly from one duty to another.  Excellent people skills with an emphasis on teamwork, and creative thinking with attention to details is required.  The candidate must have demonstrated experience in developing business processes, as well as documented experience with using knowledge management tools to enhance business operations.

Statement of Duties:

Analyzes and Evaluates Program or Operation Effectiveness

Conducts manpower and cost analysis studies to determine the need for and feasibility of special programs and projects by liaising with the several teams within OFDA.. Assists in conducting formal and informal reviews to assess program accomplishments within OFDA.. Analyzes and evaluates program processes, business operations, individual programs, functions, and organizations, and makes recommendations for effective changes. Communicates information to senior management for effective evaluation of program operations and performance.  

 

Provides Program and Operational Oversight and Integration

Oversees the completion of special projects identified by OFDA management. As required, develops, deploys and implements new business and knowledge management tools and systems and trains staff to use them.  Develops and executes official documents, including but not limited to authorization forms, financial assessments, guidelines, cables to embassies and USAID missions, congressional and public inquiries.  

 

Identifies and Resolves Problems

Identifies complex program issues or problems in programs. Makes recommendations for and coordinates resolutions and improvements based on best practices and quality methods.

 

Records Management

Analyzes, identifies, and makes recommendations for improvement of records management systems and disposition of records.

 

Other

Serves as DART (Disaster Assistance Response Team) Administrative Officer, which is responsible for securing office and housing space, obtaining supplies and office equipment, hiring and supervising local staff, including clerks, drivers, and administrative assistants, establishing and/or managing petty cash fund, and performing other miscellaneous administrative support functions required by DART. Serves on Response Management Teams and as OFDA duty officer from time to time.

 

Other duties as assigned.

 

BASIS OF RATING: Applicants who meet the basic qualifications and selective factor(s) will be further evaluated based on the quality ranking factors listed below. Applicants are strongly encouraged to address each of the factors on a separate sheet describing specifically and accurately what experience, training, education, and/or awards you have received that are relevant to each factor. Be sure to include your name, social security number, and the announcement number at the top of each additional page. Failure to address the selective and/or quality ranking factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

 

BASIC QUALIFICATION AND SELECTIVE FACTORS:

(Determines basic eligibility for the position. Candidates not meeting the basic qualifications and selection factors are considered NOT qualified for the position, however see NOTE CONCERNING MARKET VALUE following the qualifications)

 

·         Four years of relevant work experience with at least two years of work experience in financial management and systems and a Bachelor's degree.

 

·         Knowledge of U. S. government financial and information management systems, or systems of a similar nature.

 

·         Ability to obtain a USAID security clearance

 

·         U.S. citizenship.

 

QUALITY RANKING FACTORS:

(Determines the ranking of qualified candidates in comparison to other applicants) The factors are listed in the order of importance from the highest to the least.

 

·         Additional experience in financial management and data systems above that required in the Basic Qualifications and Selective Factors

 

·         Demonstrated knowledge of DCHA/OFDA mandate.

 

·         Demonstrated ability to review and evaluate projects proposals according to specific guidelines.

 

·         Knowledge of and experience in dealing with foreign governments, other USG agencies including the State Department, Department of Defense, USAID Regional Missions, as well as other US organizations and international organizations involved in humanitarian response.

 

·         Basic computer skills and excellent written communication skills as demonstrated through the preparation of reports, memos, financial statements, or other official documents.

 

·         Demonstrated working knowledge of Oracle, Sybase, or other 4^th generation database environment, and database application development and analysis.

 

NOTE CONCERNING MARKET VALUE:

Individuals not warranting the proposed grade of the position, due to lack of qualifications, work experience, or for other appropriate reasons may be considered per CIB 98-11 which states in part: “If a preferred or acceptable candidate does not warrant the proposed grade of the position, due to lack of qualifications, work experience, or for other appropriate reasons, the Technical Officer can either rewrite the position to a lower grade or consider the use of a trainee level (one grade below), until such time as the incumbent can perform the duties and responsibilities of the position at the full performance level.” The trainee level grade has a market value of $60,638 - $78,826.

 

WHERE TO APPLY:
Via mail: GlobalCorps, 1201 Pennsylvania Ave. NW, Suite 200, Washington, DC 20004
Via facsimile: 240-465-0244
Via email: analyst@globalcorps.com

FOR INFORMATION ON OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202) 661-9369 or (202) 661-9366

PLEASE READ ATTACHED SUPPLEMENTAL INFORMATION. IT CONTAINS IMPORTANT INFORMATION ABOUT THIS ANNOUNCEMENT.

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.

I. How To Apply
A. Submit a SIGNED OF-612 (Optional Application for Federal Employment) or a SIGNED SF-171 (Application for Federal Employment). You may also include a resume and cover letter as part of your application; however, these documents do not replace the federal forms.

General Information
A. A separate application must be submitted for each announcement.
B. Applicants are responsible for ensuring that applications are mailed in time to get them to the destination by the closing date of the announcement. Applications received after the closing date and time will be considered late, unless there is acceptable evidence to establish that it was received at the Government installation prior to the time and date specified in the solicitation. 
C. Applicants must be citizens of the United States.

AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS:

1. BENEFITS
Employer's FICA Contribution
Contribution toward Health & Life Insurance
Pay Comparability Adjustment
Annual Increase
Eligibility for Worker's Compensation
Annual & Sick Leave

Eligibility for 401(k)

2. ALLOWANCES (if Applicable).
(A) Temporary Lodging Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600), and
(J) Danger Pay (Section 650).

3. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs

01-09 Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens for Support of HIV/AIDS and Infectious Disease Initiatives

01-07 Clarification of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)

00-08S Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

00-08 Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

00-05 Personal Service Contracts (PSCs) Annual Health Insurance Costs

00-03 2000 FICA and Medicare Tax Rates for Personal Services Contracts (PSCs)

99-7 Contractual Coverage for Medical Evacuation (MEDEVAC) Services

98-25 Defense Base Act (DBA) Coverage and DBA Waiver List

98-24 Use of Compensatory (Comp) Time by PSCs

98-23 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements

98-16 Annual Salary Increase for USPSCs

98-14 Change in Required Application Form for USPSCs

98-12 Advertisement of and Requirements for Evaluating Applications for PSCs

98-11 Determining a Market Value for PSCs

98-3 Class Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional Services Contracts

97-17 PSCs with U.S. Citizens or U.S. Resident Aliens Recruited from the U.S.

97-16 Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less

97-3 New USAID Contractor Employee Physical Examination

96-23 Unauthorized Provision in Personal Services Contract

96-19 U. S. Personal Services Contract (USPSC) - Leave

94-9 Sunday Pay for U.S. Personal Services Contractors (PSCs)

93-17 Financial Disclosure Requirements Under a Personal Services Contractor (PSC)

LIST OF REQUIRED FORMS FOR PSCs

1. Standard Form 171 or Optional Form 612.
**2. Contractor Physical Examination (AID Form 1420-62).
**3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or
**4. Questionnaire for Non-Sensitive Positions (SF-85).
**5. Finger Print Card (FD-258).

NOTE: Form 5 is available from the requirements office.

* Standardized Regulations (Government Civilians Foreign Areas).
** The forms listed 2 through 5 shall only be completed upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.