USAID Job Opening
Operations Specialist – Resources Team
Program Operations Specialist – Resources Team
The United States Government, represented by the U.S. Agency for International Development (USAID), Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA), Office of U.S. Foreign Disaster Assistance (OFDA) is seeking applications (Standard Form 171 or Optional Form 612) from persons interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified.
Applicants are required to sign the certification at the end of the OF-612 or SF-171. Applications that are received without signature will not be considered for the position.
Questions may be directed to Jesse C. Freese 202-661-9366 or Stephanie Paul 202-661-9369, or Fax at 240-465-0244 or via e-mail at firstname.lastname@example.org. Applicants should retain copies of all enclosures that accompany their proposals.
Program Operations Specialist (POS)
The Program Operations Specialist (POS) is
located in the Office of U.S. Foreign Disaster Assistance (OFDA) in
The Program Operations Specialist will be responsible for providing support for various operational aspects of the Program Support Division within the Office of U.S. Foreign Disaster Assistance. As directed by, and under the supervision of, the Resources Team Leader within the Program Support Division, the POS will assist in carrying out functions related to procurement, management of contracts for program-funded personnel, budget/finance, overseas administration, facilities management, and security.
The POS will have primary responsibilities for some tasks and secondary responsibilities for others. The following is an illustrative list of duties. [Actual assignments of primary and secondary responsibilities will be based on the selected candidates' skill sets and/or work experience and may vary over the duration of the contract with fluctuations in the requirements on the Division]
§ Procurement – Negotiate contract actions under the simplified acquisitions threshold. Locate appropriate sources for services and supplies related to the provision of humanitarian assistance. Negotiate terms and conditions with contractors to ensure that services/supplies meet OFDA's deadlines and requirements, and that prices are fair and reasonable. Prepare documentation to support that the procurement conforms to appropriate regulations and procedures. Serve as negotiator for contract actions in the agency’s procurement tracking system, New Management System (NMS). Develop and maintain systems to track and manage flow of actions related to purchases. In conjunction with Resource Team Leader, facilitate communications between other OFDA divisions and the USAID Office of Procurement for contract actions exceeding the simplified acquisitions threshold.
§ Personal Services Contracts (PSCs) and
Staffing – In conjunction with Resources Team Leader, serve as PSC/Staffing
point of contact for OFDA and the institutional contractor that provides
recruiting and contract management services. Ensure that all
appropriate approvals for staffing actions are requested and received in a
timely manner. Develop and maintain systems to track the flow of work related
to recruitment and contract actions. Draft recurring reports based on
collected data or formalized database. Process contract actions in agency
procurement system (NMS) and financial system (
§ Facilitate the use of OFDA’s disaster relief Indefinite Quantity Contracts (IQCs). Work with the requesting teams to ensure contractible scopes of work for task orders for disaster relief services. .
§ Provide backup support to the OFDA Budget
and Finance Team as necessary. Maintain the budget and finance processes
in support of OFDA's operational divisions. Prepare the documentation to
transfer funds from OFDA's
§ Serve as point of contact for security clearances within OFDA. Ensure that security clearances and requests for security clearances meet the Agency standards and appropriate regulations. Advise office personnel regarding status of clearance and the necessary documentation required. Maintain documentation regarding status of security clearances, requests for clearances, and expirations of current clearances.
§ Recognize and resolve problems which impede the process of assessing the need for and delivery of disaster assistance, and to keep the Resources Team Leader informed at all times of the status of responses, and any potential problems which might arise that would require higher level intervention.
§ Draft a wide variety of assistance documentation, correspondence, and reports involving both technical and specialized terminology. Perform independent research and assemble background information as needed.
§ Serve as a member of the Washington Response Management Team (RMT), which provides services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on the Washington Response Management Team will be varied.
BASIS OF RATING: Applicants who meet the basic qualifications and selection factor(s) will be further evaluated based on the quality ranking factors listed below. Applicants are strongly encouraged to address each of the factors on a separate sheet describing specifically and accurately what experience, training, education, and/or awards you have received that are relevant to each factor. Be sure to include your name, social security number, and the announcement number at the top of each additional page. Failure to address the selective and/or quality ranking factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.
BASIC QUALIFICATION AND SELECTIVE FACTORS: (Determines basic eligibility for the position. Candidates not meeting the basic qualifications and selection factors are considered NOT qualified for the position.)
§ Four (4) years of experience involving one or more of the following: government budget/finance, human resources, administrative services, or other related business operations as a primary task of the position and a Bachelor’s degree in international affairs or related field.
§ 3 years of work experience in a position which involves government procurement.
§ Demonstrated work experience with the Federal Acquisitions Regulations and Simplified Acquisitions Procedures.
§ Ability to obtain a Secret security clearance as provided by USAID.
§ U.S. Citizen.
QUALITY RANKING FACTORS: (Determines the ranking of qualified candidates in comparison to other applicants) The factors are listed in the order of importance from the highest to the least.
§ Experience preparing documentation, maintaining tracking systems to monitor goals and expenditures, and/or drafting recurring reports based on collected data or formalized database.
§ Demonstrated knowledge of the USAID and OFDA organizations, culture, management objectives, and sensitivity to the technical and political issues sufficient to advise the Resources Team Leader.
§ Excellent verbal and written communication skills as demonstrated through the preparation of selection memos, memoranda of negotiation, reports, memos, cables, and other official documents.
as they may relate to the tasks of the position including, but not limited to
§ Demonstrated ability to perform a variety of tasks and functions concurrently, and to perform in high stress environments.
§ Additional relevant work experience in excess of the 4 years listed above.
WHERE TO APPLY:
FOR INFORMATION ON OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202) 661-9369 or (202) 661-9366
PLEASE READ ATTACHED SUPPLEMENTAL INFORMATION. IT CONTAINS IMPORTANT INFORMATION ABOUT THIS ANNOUNCEMENT.
ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.
How To Apply
01-09 Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens for Support of HIV/AIDS and Infectious Disease Initiatives
01-07 Clarification of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)
00-08S Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens
00-08 Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens
00-05 Personal Service Contracts (PSCs) Annual Health Insurance Costs
00-03 2000 FICA and Medicare Tax Rates for Personal Services Contracts (PSCs)
99-7 Contractual Coverage for Medical Evacuation (MEDEVAC) Services
98-25 Defense Base Act (DBA) Coverage and DBA Waiver List
98-24 Use of Compensatory (Comp) Time by PSCs
98-23 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements
98-16 Annual Salary Increase for USPSCs
98-14 Change in Required Application Form for USPSCs
98-12 Advertisement of and Requirements for Evaluating Applications for PSCs
98-11 Determining a Market Value for PSCs
98-3 Class Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional Services Contracts
97-17 PSCs with U.S. Citizens or U.S. Resident Aliens Recruited from the U.S.
97-16 Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less
97-3 New USAID Contractor Employee Physical Examination
96-23 Unauthorized Provision in Personal Services Contract
96-19 U. S. Personal Services Contract (USPSC) - Leave
94-9 Sunday Pay for U.S. Personal Services Contractors (PSCs)
93-17 Financial Disclosure Requirements Under a Personal Services Contractor (PSC)
LIST OF REQUIRED FORMS FOR PSCs
Standard Form 171 or Optional Form 612.
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