USAID Job Opening
Program
Operations Specialist – Resources Team
SOLICITATION NO: M/OP/DCHA/DOFDA-04-1009
ISSUANCE DATE:
CLOSING DATE: May 10, 2004 - 11:59 PM Eastern Standard Time (EST)
SUBJECT: Solicitation for Personal Services Contractor (PSC)
Program Operations Specialist – Resources Team
Gentlemen/Ladies:
The United States
Government, represented by the U.S. Agency for International Development
(USAID), Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA),
Office of U.S. Foreign Disaster Assistance (OFDA) is seeking applications
(Standard Form 171 or Optional Form 612) from persons interested in providing
the PSC services described in the attached. Submissions shall be in accordance
with the attached information at the place and time specified.
Applicants are required to sign the certification at
the end of the OF-612 or SF-171.
Applications that are received without signature will not be considered
for the position.
Questions may be
directed to Jesse C. Freese 202-661-9366 or Stephanie Paul 202-661-9369, or Fax
at 240-465-0244 or via e-mail at resources@globalcorps.com. Applicants should
retain copies of all enclosures that accompany their proposals.
Sincerely,
Melita Yearwood
Contracting Officer
1. SOLICITATION NUMBER: M/OP/DCHA/DOFDA-04-1009
2. ISSUANCE DATE:
3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: May 10, 2004 -
11:59 PM Eastern Standard Time (EST)
4. POSITION TITLE: Program Operations Specialist – Resources Team
5. MARKET VALUE: $60,638 - $78,826 (GS-12)
6. INITIAL PERIOD OF PERFORMANCE:
7. PLACE OF PERFORMANCE:
8. JOB DESCRIPTION (TO INCLUDE EDUCATION, TRAINING, AND EXPERIENCE REQUIRED FOR
POSITION):
Program
Operations Specialist (POS)
The Program Operations Specialist (POS) is
located in the Office of U.S. Foreign Disaster Assistance (OFDA) in
The Program Operations Specialist will be
responsible for providing support for various operational aspects of the
Program Support Division within the Office of U.S. Foreign Disaster Assistance.
As directed by, and under the supervision of, the Resources Team Leader within
the Program Support Division, the POS will assist in carrying out functions
related to procurement, management of contracts for program-funded personnel,
budget/finance, overseas administration, facilities management, and
security.
The POS will have primary responsibilities
for some tasks and secondary responsibilities for others. The following is an
illustrative list of duties. [Actual assignments of primary and secondary
responsibilities will be based on the selected candidates' skill sets and/or
work experience and may vary over the duration of the contract with
fluctuations in the requirements on the Division]
§ Procurement – Negotiate contract actions under
the simplified acquisitions threshold. Locate appropriate sources for
services and supplies related to the provision of humanitarian assistance.
Negotiate terms and conditions with contractors to ensure that
services/supplies meet OFDA's deadlines and requirements, and that prices are
fair and reasonable. Prepare documentation to support that the procurement
conforms to appropriate regulations and procedures. Serve as negotiator
for contract actions in the agency’s procurement tracking system, New
Management System (NMS). Develop and maintain systems to track and manage
flow of actions related to purchases. In conjunction with Resource
Team Leader, facilitate communications between other OFDA divisions and the
USAID Office of Procurement for contract actions exceeding the simplified
acquisitions threshold.
§ Personal Services Contracts (PSCs) and
Staffing – In conjunction with Resources Team Leader, serve as PSC/Staffing
point of contact for OFDA and the institutional contractor that provides
recruiting and contract management services. Ensure that all
appropriate approvals for staffing actions are requested and received in a
timely manner. Develop and maintain systems to track the flow of work related
to recruitment and contract actions. Draft recurring reports based on
collected data or formalized database. Process contract actions in agency
procurement system (NMS) and financial system (
§ Facilitate the use of OFDA’s disaster
relief Indefinite Quantity Contracts (IQCs). Work with the requesting
teams to ensure contractible scopes of work for task orders for disaster relief
services. .
§ Provide backup support to the OFDA Budget
and Finance Team as necessary. Maintain the budget and finance processes
in support of OFDA's operational divisions. Prepare the documentation to
transfer funds from OFDA's
§ Serve as point of contact for security
clearances within OFDA. Ensure that security clearances and requests for
security clearances meet the Agency standards and appropriate regulations.
Advise office personnel regarding status of clearance and the necessary
documentation required. Maintain documentation regarding status of security
clearances, requests for clearances, and expirations of current clearances.
§ Recognize and resolve problems which
impede the process of assessing the need for and delivery of disaster
assistance, and to keep the Resources Team Leader informed at all times of the
status of responses, and any potential problems which might arise that would
require higher level intervention.
§ Draft a wide variety of assistance documentation,
correspondence, and reports involving both technical and specialized
terminology. Perform independent research and assemble background
information as needed.
§ Serve as a member of the Washington Response
Management Team (RMT), which provides services and support to Disaster
Assistance Response Teams (DARTs) deployed in response to disasters. The duties
on the Washington Response Management Team will be varied.
BASIS OF RATING:
Applicants who meet the basic qualifications and selection factor(s) will be
further evaluated based on the quality ranking factors listed below. Applicants
are strongly encouraged to address each of the factors on a separate sheet
describing specifically and accurately what experience, training, education,
and/or awards you have received that are relevant to each factor. Be sure to
include your name, social security number, and the announcement number at the
top of each additional page. Failure to address the selective and/or quality
ranking factors may result in your not receiving credit for all of your
pertinent experience, education, training and/or awards.
BASIC
QUALIFICATION AND SELECTIVE FACTORS:
(Determines basic eligibility for the position. Candidates not meeting the
basic qualifications and selection factors are considered NOT qualified for the
position.)
§
Four (4) years of
experience involving one or more of the following: government budget/finance,
human resources, administrative services, or other related business operations
as a primary task of the position and a Bachelor’s degree in international
affairs or related field.
§
3 years of work
experience in a position which involves government procurement.
§
Demonstrated work
experience with the Federal Acquisitions Regulations and Simplified
Acquisitions Procedures.
§
Ability to obtain
a Secret security clearance as provided by USAID.
§
U.S. Citizen.
QUALITY RANKING FACTORS: (Determines the ranking of
qualified candidates in comparison to other applicants) The factors are listed
in the order of importance from the highest to the least.
§
Experience
preparing documentation, maintaining tracking systems to monitor goals and
expenditures, and/or drafting recurring reports based on collected data or
formalized database.
§
Demonstrated
knowledge of the USAID and OFDA organizations, culture, management objectives,
and sensitivity to the technical and political issues sufficient to advise the
Resources Team Leader.
§
Excellent
verbal and written communication skills as demonstrated through the preparation
of selection memos, memoranda of negotiation, reports, memos, cables, and other
official documents.
§
Computer skills
as they may relate to the tasks of the position including, but not limited to
§
Demonstrated
ability to perform a variety of tasks and functions concurrently, and to
perform in high stress environments.
§
Additional
relevant work experience in excess of the 4 years listed above.
WHERE TO APPLY:
Via mail: GlobalCorps,
Via facsimile: 240-465-0244
Via email: resources@globalcorps.com
FOR INFORMATION ON
OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202)
661-9369 or (202) 661-9366
PLEASE READ
ATTACHED SUPPLEMENTAL INFORMATION. IT CONTAINS IMPORTANT INFORMATION ABOUT THIS
ANNOUNCEMENT.
ALL QUALIFIED
APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED,
NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP,
MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION,
OR OTHER NON-MERIT FACTOR.
I.
How To Apply
A. Submit a SIGNED OF-612 (Optional Application for Federal Employment) or a
SIGNED SF-171 (Application for Federal Employment). You may also include a
resume and cover letter as part of your application; however, these documents
do not replace the federal forms.
General Information
A. A separate application must be submitted for each announcement.
B. Applicants are responsible for ensuring that applications are mailed in time
to get them to the destination by the closing date of the announcement.
Applications received after the closing date and time will be considered late,
unless there is acceptable evidence to establish that it was received at the
Government installation prior to the time and date specified in the
solicitation.
C. Applicants must be citizens of the United States.
AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE
FOLLOWING BENEFITS:
1. BENEFITS
Employer's FICA Contribution
Contribution toward Health & Life Insurance
Pay Comparability Adjustment
Annual Increase
Eligibility for Worker's Compensation
Annual & Sick Leave
Eligibility
for 401(k)
2. ALLOWANCES (if Applicable).
(A) Temporary Lodging Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600), and
(J) Danger Pay (Section 650).
3. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs
01-09 Competitive
Process - Personal Service Contracts ("PSCs") with U.S. Citizens for
Support of HIV/AIDS and Infectious Disease Initiatives
01-07 Clarification
of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)
00-08S Revision of
Competitive Process - Personal Service Contracts ("PSCs") with U.S.
Citizens
00-08 Revision of
Competitive Process - Personal Service Contracts ("PSCs") with U.S.
Citizens
00-05 Personal
Service Contracts (PSCs) Annual Health Insurance Costs
00-03 2000 FICA and
Medicare Tax Rates for Personal Services Contracts (PSCs)
99-7 Contractual
Coverage for Medical Evacuation (MEDEVAC) Services
98-25 Defense Base
Act (DBA) Coverage and DBA Waiver List
98-24 Use of
Compensatory (Comp) Time by PSCs
98-23 Guidance
Regarding Classified Contract Security and Contractor Personnel Security
Requirements
98-16 Annual Salary
Increase for USPSCs
98-14 Change in
Required Application Form for USPSCs
98-12 Advertisement
of and Requirements for Evaluating Applications for PSCs
98-11 Determining a
Market Value for PSCs
98-3 Class
Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional
Services Contracts
97-17 PSCs with
U.S. Citizens or U.S. Resident Aliens Recruited from the U.S.
97-16 Class
Justification for Use of Other Than Full & Open Competition for Personal
Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs
Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000
or Less
97-3 New USAID
Contractor Employee Physical Examination
96-23 Unauthorized
Provision in Personal Services Contract
96-19 U. S.
Personal Services Contract (USPSC) - Leave
94-9 Sunday Pay for
U.S. Personal Services Contractors (PSCs)
93-17 Financial
Disclosure Requirements Under a Personal Services Contractor (PSC)
LIST OF REQUIRED
FORMS FOR PSCs
1.
Standard Form 171 or Optional Form 612.
**2. Contractor Physical Examination (AID Form 1420-62).
**3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or
**4. Questionnaire for Non-Sensitive Positions (SF-85).
**5. Finger Print Card (FD-258).
NOTE: Form 5 is available from the requirements office.
* Standardized Regulations (Government Civilians Foreign Areas).
** The forms listed 2 through 5 shall only be completed upon the advice of the
Contracting Officer that an applicant is the successful candidate for the job.