USAID Job Opening
Program
Operations Specialist – Office of the Director
SOLICITATION NO: M/OP/DCHA/DOFDA-04-1100
ISSUANCE DATE:
CLOSING DATE: May 17, 2004 - 11:59 PM Eastern Standard Time (EST)
SUBJECT: Solicitation for Personal Services Contractor (PSC)
Program Operations Specialist – Office of the Director
Gentlemen/Ladies:
The United States
Government, represented by the U.S. Agency for International Development
(USAID), Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA),
Office of U.S. Foreign Disaster Assistance (OFDA) is seeking applications
(Standard Form 171 or Optional Form 612) from persons interested in providing
the PSC services described in the attached. Submissions shall be in accordance
with the attached information at the place and time specified.
Applicants are required to sign the certification at
the end of the OF-612 or SF-171.
Applications that are received without signature will not be considered
for the position.
Questions may be
directed to Jesse C. Freese 202-661-9366 or Stephanie Paul 202-661-9369, or Fax
at 240-465-0244 or via e-mail at pos@globalcorps.com. Applicants should retain
copies of all enclosures that accompany their proposals.
Sincerely,
Melita Yearwood
Contracting Officer
1.
SOLICITATION NUMBER: M/OP/DCHA/DOFDA-04-1100
2. ISSUANCE DATE:
3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: May 17, 2004 -
11:59 PM Eastern Standard Time (EST)
4. POSITION TITLE: Program Operations Specialist – Office of the Director
5. MARKET VALUE: $60,638 - $78,826
6. INITIAL PERIOD OF PERFORMANCE:
7. PLACE OF PERFORMANCE:
8. JOB DESCRIPTION (TO INCLUDE EDUCATION, TRAINING, AND EXPERIENCE REQUIRED FOR
POSITION):
Background
The Office of U.S. Foreign Disaster Assistance is
located within the Bureau for Democracy, Conflict and Humanitarian Assistance
(USAID/DCHA/OFDA). The Office of the
Director consists of the Director, Deputy Director, Secretary, Training
Advisor, External Liaison Officer, and the Program Operations Specialist
(POS). Approximately 80% of the POS’s
work is in direct support to the External Liaison Officer, and involves being responsible
for preparing programmatic and other formal documentation concerning disasters
worldwide. The incumbent is supervised by the Deputy Director but day-to-day
duties are monitored by the External Liaison Officer.
Statement
of Duties and Responsibilities:
·
Responsible for
contributing to the annual update of and supporting the management of the OFDA
strategy for relationships with PVO/NGO partners worldwide for all functional
areas, and especially in the areas of coordination, security, and
organizational effectiveness.
·
Serve as OFDA's
general contact with PVOs, NGOs, and by maintaining
open communication, responding to their inquiries and performing outreach
services and facilitating their access to OFDA staff through arranging meeting
schedules for PVO/NGOs, U.N. representatives, and other donor government
representatives. Represent USAID/OFDA at meetings initiated by InterAction and
other conferences sponsored by members of the international community, as
appropriate. Coordinate with InterAction to plan briefings on disaster-stricken
countries and on relief-development issues. Ensure essential coordination of
actions and information exchanges.
·
Coordinate PVO/NGO
issues within OFDA and with the USAID/DCHA Office of Private and Voluntary
Cooperation (PVC), the Office of Food for Peace (FFP), the Office of Transition
Initiatives (OTI), and the State Departments Population, Refugees, and Migrants
Office (PRM), as appropriate.
·
Keeps track of and
prepares responses for program and administrative “taskers”
internal and external to OFDA
.
·
Attends meetings
and prepares notes for the files on these meetings. Participates in discussions
related to the work of the current emergency responses when requested. Takes
notes and produces meeting summaries to ensure program policy consistency.
·
Prepare all
documentation to expedite award approval for all awards managed by the Office
of the Director. This will involve properly inputting data into the New
Management System (NMS) for transmittal to the USAID Office of Procurement.
·
Responsible for
all aspects of the biennial NGO conference including securing contractor for
administrative arrangements, devising a theme in coordination with OFDA staff
and Senior Management and coordinating the content and schedule.
·
Coordinate design
(in conjunction with USAID/OFDA staff and awardees) and supervise
implementation of USAID/OFDA's cooperative agreements with InterAction and
other capacity building PVO- related projects as required. Monitor and manage
implementation to help PVOs/NGOs ensure effect project execution.
·
Track program
reports from grantees and ensure reports are received in a timely manner; read
program reports to ensure that program objectives have been achieved; collate
input from report for feedback to grantee, and share reports with appropriate
team members.
·
Maintain and
refines, in coordination with OFDA staff, criteria for assessing NGO proposals
for program management and financial soundness and brief the NGO community (for
both emergency responses and mitigation/preparedness programs.) Promote uniform
policies and procedures relating to NGOs.
·
Represents the
Agency as appropriate in meetings with representatives from PVO/NGOs, the UN,
IO, other donors, and USAID Mission Representatives and State Department
officials, and military officials. Provides assistance for resolution of
programmatic and financial issues impacting relationships with other offices.
·
Tracks projects
or activities that may result in congressional interest including; tracking
congressional correspondence relating to OFDA functions, preparing and analyzing
replies for the Director and Deputy Director to assure consistency with
published program results or previous statements concerning the same
topics. Must be particularly sensitive
to the interests and desires of various special interest groups including PVO’s,
commercial and business concerns, educational institutions and the like.
·
Participates in
the preparation of memoranda and briefing papers in certain instances and
assists in any follow-up actions regarding ongoing and current emergency
programs. Drafts routine replies and
participates in making recommendations to resolve issues, as appropriate.
·
Serves as Duty
Officer on a rotational basis.
·
Performs other
duties as required including but not limited to participation as an active
member of Disaster Assistance Response Teams (DART) and Response Management
Teams (RMT) when required.
BASIS OF RATING:
Applicants who meet the basic qualifications and selection factor(s) will be
further evaluated based on the quality ranking factors listed below. Applicants
are strongly encouraged to address each of the factors on a separate sheet
describing specifically and accurately what experience, training, education,
and/or awards you have received that are relevant to each factor. Be sure to
include your name, social security number, and the announcement number at the
top of each additional page. Failure to address the selective and/or quality
ranking factors may result in your not receiving credit for all of your
pertinent experience, education, training and/or awards.
BASIC
QUALIFICATION AND SELECTIVE FACTORS:
(Determines basic eligibility for the position. Candidates not meeting the
basic qualifications and selection factors are considered NOT qualified for the
position.)
·
4 years of
relevant work experience and a Bachelor’s degree with significant study in or
pertinent to the specialized field (including but not limited to International
Relations and Political Science, and Disaster Management).
OR
·
2 years of
relevant work experience and a Master’s degree with significant study in or
pertinent to the specialized field (including but not limited to International
Relations and Political Science, and Disaster Management).
·
Demonstrated
knowledge of Humanitarian PVO/NGOs, the U.N. system, disaster relief, planning,
and preparedness fields and experience in a coordination or representational
capacity.
·
Ability to obtain
a Secret level security clearance as provided by USAID.
·
US Citizenship
QUALITY RANKING FACTORS: (Determines the ranking of
qualified candidates in comparison to other applicants) The factors are listed
in the order of importance from the highest to the least.
·
Demonstrated
professional work experience in a coordination or representational capacity.
·
Demonstrated
knowledge of PVO/NGO and U.N. organizations, culture, coordination structures,
management objectives, and sensitivity to the technical and political issues
sufficient to advise the OFDA Director.
·
Demonstrated
knowledge and experience in policy and regulations for responses to natural
disasters and complex emergencies.
·
Demonstrated
knowledge of and experience in dealing with foreign governments,
non-governmental organizations/private voluntary organizations, State
Department, Department of Defense, USAID Regional Offices, other USG
organizations and international Organizations..
·
Excellent
verbal and written communication skills as demonstrated through the preparation
of concise, clear and grammatically sound documents that describe a position,
situation and /or policy.
WHERE TO APPLY:
Via mail: GlobalCorps,
Via facsimile: 240-465-0244
Via email: pos@globalcorps.com
FOR INFORMATION ON
OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202)
661-9369 or (202) 661-9366
PLEASE READ
ATTACHED SUPPLEMENTAL INFORMATION. IT CONTAINS IMPORTANT INFORMATION ABOUT THIS
ANNOUNCEMENT.
ALL QUALIFIED
APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED,
NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP,
MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION,
OR OTHER NON-MERIT FACTOR.
I.
How To Apply
A. Submit a SIGNED OF-612 (Optional Application for Federal Employment) or a
SIGNED SF-171 (Application for Federal Employment). You may also include a
resume and cover letter as part of your application; however, these documents
do not replace the federal forms.
General Information
A. A separate application must be submitted for each announcement.
B. Applicants are responsible for ensuring that applications are mailed in time
to get them to the destination by the closing date of the announcement.
Applications received after the closing date and time will be considered late,
unless there is acceptable evidence to establish that it was received at the
Government installation prior to the time and date specified in the
solicitation.
C. Applicants must be citizens of the United States.
AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE
FOLLOWING BENEFITS:
1. BENEFITS
Employer's FICA Contribution
Contribution toward Health & Life Insurance
Pay Comparability Adjustment
Annual Increase
Eligibility for Worker's Compensation
Annual & Sick Leave
Eligibility
for 401(k)
2. ALLOWANCES (if Applicable).
(A) Temporary Lodging Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600), and
(J) Danger Pay (Section 650).
3. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs
01-09 Competitive
Process - Personal Service Contracts ("PSCs") with U.S. Citizens for
Support of HIV/AIDS and Infectious Disease Initiatives
01-07 Clarification
of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)
00-08S Revision of
Competitive Process - Personal Service Contracts ("PSCs") with U.S.
Citizens
00-08 Revision of
Competitive Process - Personal Service Contracts ("PSCs") with U.S.
Citizens
00-05 Personal
Service Contracts (PSCs) Annual Health Insurance Costs
00-03 2000 FICA and
Medicare Tax Rates for Personal Services Contracts (PSCs)
99-7 Contractual
Coverage for Medical Evacuation (MEDEVAC) Services
98-25 Defense Base
Act (DBA) Coverage and DBA Waiver List
98-24 Use of
Compensatory (Comp) Time by PSCs
98-23 Guidance
Regarding Classified Contract Security and Contractor Personnel Security
Requirements
98-16 Annual Salary
Increase for USPSCs
98-14 Change in
Required Application Form for USPSCs
98-12 Advertisement
of and Requirements for Evaluating Applications for PSCs
98-11 Determining a
Market Value for PSCs
98-3 Class
Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional
Services Contracts
97-17 PSCs with U.S. Citizens or U.S. Resident Aliens Recruited
from the U.S.
97-16 Class
Justification for Use of Other Than Full & Open Competition for Personal
Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs Subject to the
Local Compensation Plan, and for Overseas Contracts of $250,000 or Less
97-3 New USAID
Contractor Employee Physical Examination
96-23 Unauthorized
Provision in Personal Services Contract
96-19 U. S.
Personal Services Contract (USPSC) - Leave
94-9 Sunday Pay for
U.S. Personal Services Contractors (PSCs)
93-17 Financial
Disclosure Requirements Under a Personal Services Contractor (PSC)
LIST OF REQUIRED
FORMS FOR PSCs
1.
Standard Form 171 or Optional Form 612.
**2. Contractor Physical Examination (AID Form 1420-62).
**3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or
**4. Questionnaire for Non-Sensitive Positions (SF-85).
**5. Finger Print Card (FD-258).
NOTE: Form 5 is available from the requirements office.
* Standardized Regulations (Government Civilians Foreign Areas).
** The forms listed 2 through 5 shall only be completed upon the advice of the
Contracting Officer that an applicant is the successful candidate for the job.