USAID Job Opening
Operations Specialist – Office of the Director
Program Operations Specialist – Office of the Director
The United States Government, represented by the U.S. Agency for International Development (USAID), Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA), Office of U.S. Foreign Disaster Assistance (OFDA) is seeking applications (Standard Form 171 or Optional Form 612) from persons interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified.
Applicants are required to sign the certification at the end of the OF-612 or SF-171. Applications that are received without signature will not be considered for the position.
Questions may be directed to Jesse C. Freese 202-661-9366 or Stephanie Paul 202-661-9369, or Fax at 240-465-0244 or via e-mail at firstname.lastname@example.org. Applicants should retain copies of all enclosures that accompany their proposals.
The Office of U.S. Foreign Disaster Assistance is located within the Bureau for Democracy, Conflict and Humanitarian Assistance (USAID/DCHA/OFDA). The Office of the Director consists of the Director, Deputy Director, Secretary, Training Advisor, External Liaison Officer, and the Program Operations Specialist (POS). Approximately 80% of the POS’s work is in direct support to the External Liaison Officer, and involves being responsible for preparing programmatic and other formal documentation concerning disasters worldwide. The incumbent is supervised by the Deputy Director but day-to-day duties are monitored by the External Liaison Officer.
Statement of Duties and Responsibilities:
· Responsible for contributing to the annual update of and supporting the management of the OFDA strategy for relationships with PVO/NGO partners worldwide for all functional areas, and especially in the areas of coordination, security, and organizational effectiveness.
· Serve as OFDA's general contact with PVOs, NGOs, and by maintaining open communication, responding to their inquiries and performing outreach services and facilitating their access to OFDA staff through arranging meeting schedules for PVO/NGOs, U.N. representatives, and other donor government representatives. Represent USAID/OFDA at meetings initiated by InterAction and other conferences sponsored by members of the international community, as appropriate. Coordinate with InterAction to plan briefings on disaster-stricken countries and on relief-development issues. Ensure essential coordination of actions and information exchanges.
· Coordinate PVO/NGO issues within OFDA and with the USAID/DCHA Office of Private and Voluntary Cooperation (PVC), the Office of Food for Peace (FFP), the Office of Transition Initiatives (OTI), and the State Departments Population, Refugees, and Migrants Office (PRM), as appropriate.
· Keeps track of and prepares responses for program and administrative “taskers” internal and external to OFDA .
· Attends meetings and prepares notes for the files on these meetings. Participates in discussions related to the work of the current emergency responses when requested. Takes notes and produces meeting summaries to ensure program policy consistency.
· Prepare all documentation to expedite award approval for all awards managed by the Office of the Director. This will involve properly inputting data into the New Management System (NMS) for transmittal to the USAID Office of Procurement.
· Responsible for all aspects of the biennial NGO conference including securing contractor for administrative arrangements, devising a theme in coordination with OFDA staff and Senior Management and coordinating the content and schedule.
· Coordinate design (in conjunction with USAID/OFDA staff and awardees) and supervise implementation of USAID/OFDA's cooperative agreements with InterAction and other capacity building PVO- related projects as required. Monitor and manage implementation to help PVOs/NGOs ensure effect project execution.
· Track program reports from grantees and ensure reports are received in a timely manner; read program reports to ensure that program objectives have been achieved; collate input from report for feedback to grantee, and share reports with appropriate team members.
· Maintain and refines, in coordination with OFDA staff, criteria for assessing NGO proposals for program management and financial soundness and brief the NGO community (for both emergency responses and mitigation/preparedness programs.) Promote uniform policies and procedures relating to NGOs.
· Represents the Agency as appropriate in meetings with representatives from PVO/NGOs, the UN, IO, other donors, and USAID Mission Representatives and State Department officials, and military officials. Provides assistance for resolution of programmatic and financial issues impacting relationships with other offices.
· Tracks projects or activities that may result in congressional interest including; tracking congressional correspondence relating to OFDA functions, preparing and analyzing replies for the Director and Deputy Director to assure consistency with published program results or previous statements concerning the same topics. Must be particularly sensitive to the interests and desires of various special interest groups including PVO’s, commercial and business concerns, educational institutions and the like.
· Participates in the preparation of memoranda and briefing papers in certain instances and assists in any follow-up actions regarding ongoing and current emergency programs. Drafts routine replies and participates in making recommendations to resolve issues, as appropriate.
· Serves as Duty Officer on a rotational basis.
· Performs other duties as required including but not limited to participation as an active member of Disaster Assistance Response Teams (DART) and Response Management Teams (RMT) when required.
BASIS OF RATING: Applicants who meet the basic qualifications and selection factor(s) will be further evaluated based on the quality ranking factors listed below. Applicants are strongly encouraged to address each of the factors on a separate sheet describing specifically and accurately what experience, training, education, and/or awards you have received that are relevant to each factor. Be sure to include your name, social security number, and the announcement number at the top of each additional page. Failure to address the selective and/or quality ranking factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.
BASIC QUALIFICATION AND SELECTIVE FACTORS: (Determines basic eligibility for the position. Candidates not meeting the basic qualifications and selection factors are considered NOT qualified for the position.)
· 4 years of relevant work experience and a Bachelor’s degree with significant study in or pertinent to the specialized field (including but not limited to International Relations and Political Science, and Disaster Management).
· 2 years of relevant work experience and a Master’s degree with significant study in or pertinent to the specialized field (including but not limited to International Relations and Political Science, and Disaster Management).
· Demonstrated knowledge of Humanitarian PVO/NGOs, the U.N. system, disaster relief, planning, and preparedness fields and experience in a coordination or representational capacity.
· Ability to obtain a Secret level security clearance as provided by USAID.
· US Citizenship
QUALITY RANKING FACTORS: (Determines the ranking of qualified candidates in comparison to other applicants) The factors are listed in the order of importance from the highest to the least.
· Demonstrated professional work experience in a coordination or representational capacity.
· Demonstrated knowledge of PVO/NGO and U.N. organizations, culture, coordination structures, management objectives, and sensitivity to the technical and political issues sufficient to advise the OFDA Director.
· Demonstrated knowledge and experience in policy and regulations for responses to natural disasters and complex emergencies.
· Demonstrated knowledge of and experience in dealing with foreign governments, non-governmental organizations/private voluntary organizations, State Department, Department of Defense, USAID Regional Offices, other USG organizations and international Organizations..
· Excellent verbal and written communication skills as demonstrated through the preparation of concise, clear and grammatically sound documents that describe a position, situation and /or policy.
WHERE TO APPLY:
FOR INFORMATION ON OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202) 661-9369 or (202) 661-9366
PLEASE READ ATTACHED SUPPLEMENTAL INFORMATION. IT CONTAINS IMPORTANT INFORMATION ABOUT THIS ANNOUNCEMENT.
ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.
How To Apply
01-09 Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens for Support of HIV/AIDS and Infectious Disease Initiatives
01-07 Clarification of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)
00-08S Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens
00-08 Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens
00-05 Personal Service Contracts (PSCs) Annual Health Insurance Costs
00-03 2000 FICA and Medicare Tax Rates for Personal Services Contracts (PSCs)
99-7 Contractual Coverage for Medical Evacuation (MEDEVAC) Services
98-25 Defense Base Act (DBA) Coverage and DBA Waiver List
98-24 Use of Compensatory (Comp) Time by PSCs
98-23 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements
98-16 Annual Salary Increase for USPSCs
98-14 Change in Required Application Form for USPSCs
98-12 Advertisement of and Requirements for Evaluating Applications for PSCs
98-11 Determining a Market Value for PSCs
98-3 Class Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional Services Contracts
97-17 PSCs with U.S. Citizens or U.S. Resident Aliens Recruited from the U.S.
97-16 Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less
97-3 New USAID Contractor Employee Physical Examination
96-23 Unauthorized Provision in Personal Services Contract
96-19 U. S. Personal Services Contract (USPSC) - Leave
94-9 Sunday Pay for U.S. Personal Services Contractors (PSCs)
93-17 Financial Disclosure Requirements Under a Personal Services Contractor (PSC)
LIST OF REQUIRED FORMS FOR PSCs
Standard Form 171 or Optional Form 612.
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