USAID Job Opening
Program Operations Specialist
for DRM/EPT
SOLICITATION NO: M/OP/DCHA/DOFDA-03-1745
ISSUANCE DATE:
CLOSING DATE:
SUBJECT: Solicitation for Personal Services Contractor (PSC)
Program Operations Specialist
for DRM/EPT
Gentlemen/Ladies:
The United States
Government, represented by the U.S. Agency for International Development
(USAID), Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA),
Office of U.S. Foreign Disaster Assistance (OFDA) is seeking applications
(Standard Form 171 or Optional Form 612) from persons interested in providing
the PSC services described in the attached. Submissions shall be in accordance
with the attached information at the place and time specified.
Applicants are required to sign the certification at
the end of the OF-612 or SF-171.
Applications that are received without signature will not be considered
for the position.
Questions may be
directed to Jesse C. Freese at 202-661-9366 or Carrie Shirtz at 202-661-9369,
Fax at 240-465-0244, or via e-mail at poaept@globalcorps.com. Applicants should
retain copies of all enclosures that accompany their proposals.
Sincerely,
Joe Lentini
Contracting Officer
1. SOLICITATION NUMBER: M/OP/DCHA/DOFDA-03-1745
2.
ISSUANCE DATE: July 17,
2003
3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: July 30, 2003 – 11:59
PM Eastern Standard Time (EST)
4. POSITION TITLE: Program Operations Specialist for DRM/EPT
5. MARKET VALUE: $68,283 - $88,770
6. INITIAL PERIOD OF PERFORMANCE: September
1, 2003 – August 31,
2005
7. PLACE OF PERFORMANCE: Washington , DC
8. JOB DESCRIPTION (TO INCLUDE EDUCATION, TRAINING, AND EXPERIENCE REQUIRED FOR
POSITION):
Program Operations
Specialist for DRM/EPT
The U.S. Agency for International
Development, Office of U.S. Foreign Disaster Assistance (USAID/DCHA/OFDA)
coordinates and provides U.S. Government humanitarian assistance in response to
natural disasters and complex emergencies caused by civil strife, war, and lack
of security.
The Disaster Response and
Mitigation Division within OFDA develops, coordinates, and monitors disaster
response activities. It also develops
and implements activities designed to prevent, prepare for and mitigate the
effects of disasters. Functions include disaster response coordination and
management, grants management, humanitarian information coordination, planning,
monitoring and evaluation.
This position is in a
fast-paced office with frequently changing priorities. Staff performs a variety of duties and must
possess the ability to multitask and move quickly from one task to
another. Good organizational skills,
attention to detail, and understanding systems, databases and authorities are
required.
Statement of Duties:
Provides Field and Desk Monitoring
Oversight
The
incumbent works with OFDA regional, country and technical teams to ensure
efficiency of OFDA program performance and quality of impact through systematic
monitoring. In consultation with OFDA
senior managers and the Enhanced Planning Branch Chief, the incumbent conducts
desktop program monitoring/auditing and select field visits, and documents
findings through written reports. The
incumbent enters relevant data into Abacus, OFDA’s oracle-based information
management system, and ensures that the EPT and other relevant OFDA websites
contain up-to-date information.
Develops Field and Desk
Monitoring System for OFDA
The
incumbent will develop terms of reference, guidance, and templates (if
indicated) in harmony with Abacus for monitoring individual grants and OFDA
programs by Disaster Operations Specialists.
These tools will streamline and ease monitoring efforts while ensuring
that select information is captured across all grants, including beneficiary
descriptions and numbers, geographic and sectoral information. S/he will complete these tasks in a
collaborative manner with OFDA’s PS, OPS, and DRM Divisions, securing necessary
clearances.
Analyzes Program
Effectiveness
The
incumbent analyzes grant reports and identifies areas of concern to regional
and country team members and to the Enhanced Planning Team. S/he assists in conducting formal or informal
reviews to assess program accomplishments.
S/he may be asked to analyze program processes and impact, and make
recommendations for effective changes.
S/he works with OFDA regional and technical teams to develop and
standardize humanitarian assistance indicators and to use appropriate
indicators in reporting. S/he keeps and
updates a “living reference document” of humanitarian indicators used by OFDA,
its partners and the wider humanitarian assistance community.
Identifies and Resolves
Problems
Identifies
problems regarding monitoring and evaluation of OFDA programs and makes
recommendations, coordinates solutions and improvements based on best
practices.
Other Assorted Duties
Serves
as technical officer for grants or cooperative agreements as assigned.
Participates in proposal reviews.
Backstops DRM staff when necessary.
Serves on Response Management Teams, Disaster Assistance Response Teams
and as OFDA Duty Officer from time to time.
Other duties as assigned.
BASIS
OF RATING: Applicants who meet the basic qualifications and selective factor(s)
will be further evaluated based on the quality ranking factors listed below.
Applicants are strongly encouraged to address each of the factors on a separate
sheet describing specifically and accurately what experience, training,
education, and/or awards you have received that are relevant to each factor. Be
sure to include your name, social security number, and the announcement number
at the top of each additional page. Failure to address the selective and/or
quality ranking factors may result in your not receiving credit for all of your
pertinent experience, education, training and/or awards.
BASIC QUALIFICATION AND SELECTIVE FACTORS:
(Determines basic eligibility for the position.
Candidates not meeting the basic qualifications and selection factors are
considered NOT qualified for the position)
·
Bachelors degree
with significant study in or experience pertinent to the specialized field,
(including but not limited to international development, international
business, or a related field) with four years of progressively responsible
experience in monitoring and evaluation activities.
OR
·
Masters degree
with significant study in or experience pertinent to the specialized field,
(including but not limited to international development, international
business, or a related field) with two years of progressively responsible
experience in monitoring and evaluation activities.
·
Two years of
experience working in humanitarian relief programs.
·
Ability to obtain
a USAID security clearance.
·
QUALITY RANKING FACTORS:
(Determines the ranking of qualified candidates in comparison to other applicants) The factors are listed in the order of importance from the highest to the least.
·
Demonstrated,
thorough knowledge of monitoring and evaluation precepts and activities,
including training and field visits.
·
Knowledge of
DCHA/OFDA operating procedures and mandate.
·
Knowledge of and
experience in dealing with foreign governments, other USG agencies including
the State Department, USAID regional missions as well as other US organizations
and international organizations involved in humanitarian response.
·
Demonstrated
ability to review and evaluate project proposals according to specific
guidelines.
·
Basic computer
skills and excellent written communication skills as demonstrated through the
preparation of reports, memos, correspondence or other official documents.
WHERE TO
APPLY:
Via mail: GlobalCorps,
Via facsimile: 240-465-0244
Via email: poaept@globalcorps.com
FOR INFORMATION ON
OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202)
661-9366 or (202) 661-9369
PLEASE READ
ATTACHED SUPPLEMENTAL INFORMATION. IT CONTAINS IMPORTANT INFORMATION ABOUT THIS
ANNOUNCEMENT.
ALL QUALIFIED
APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED,
NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP,
MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION,
OR OTHER NON-MERIT FACTOR.
A Voluntary
Background Survey can be obtained from the above listed contacts or on-line at
http://www.usaid.gov/about/employment/idi79-2.pdf . The information from this
survey is used to help insure that agency personnel practices meet the
requirements of Federal law. Your responses are voluntary and not required.
(I)How
To Apply
A. Submit a signed OF-612, Optional Application for Federal Employment, or
SF-171, Application for Federal Employment. You include a resume as an annex to
either of these forms. You must include the following information regardless of
which application form/format you choose:
1) The announcement number, title and grade and/or pay band of the position for
which you are applying.
2) Personal Information
a) Full name, mailing address (including ZIP Code), home and work telephone
numbers (including area code)
b) Social security number AND country of citizenship
c) Veterans' preference.
d) Competitive status.
e) Highest Federal civilian grade held, including job series and dates held.
3)
a)
b) Colleges and universities - name, city, state and ZIP Code (if known),
major(s), type(s) of degree(s) received and date(s) received. If you did not
receive a degree, show total credits earned and indicate whether semester or
quarter hours.
4) Job-Related Work Experience (Paid and Nonpaid)
a) Job title (include series and grade if Federal) AND salary
b) Starting and ending dates (month and year) AND hours per week
c) Employer's name, address, and telephone number (including area code)
d) Supervisor's name and telephone number (indicate if we may contact your
current supervisor)
e) Duties and accomplishments
5) Other Qualifications
a) Job-related training courses (title and year)
b) Job-related skills (i.e., other languages, computer hardware/software,
communications equipment, etc.) c) Job-related certificates and licenses
(current only).
d) Job-related honors, awards and special accomplishments (i.e., publications,
Memberships in professional or honor societies, leadership activities, public
speaking, performance awards, etc.). Give dates but do not send documents
unless requested.
General Information
A. A separate application must be submitted for each announcement.
B. Applicants are responsible for ensuring that applications are mailed in time
to get them to the destination by the closing date of the announcement.
Applications received after the closing date and time will be considered late,
unless there is acceptable evidence to establish that it was received at the
Government installation prior to the time and date specified in the
solicitation.
C. Applicants must be citizens of the
AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE
FOLLOWING BENEFITS:
1. BENEFITS
Employer's FICA Contribution
Contribution toward Health & Life Insurance
Pay Comparability Adjustment
Annual Increase
Eligibility for Worker's Compensation
Annual & Sick Leave
Eligibility for 401(k)
2. ALLOWANCES (if Applicable).
(A) Temporary Lodging Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600), and
(J) Danger Pay (Section 650).
3. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs
01-09 Competitive
Process - Personal Service Contracts ("PSCs")
with
01-07 Clarification
of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)
00-08S Revision of
Competitive Process - Personal Service Contracts ("PSCs")
with
00-08 Revision of
Competitive Process - Personal Service Contracts ("PSCs")
with
00-05 Personal
Service Contracts (PSCs) Annual Health Insurance
Costs
00-03 2000 FICA and
Medicare Tax Rates for Personal Services Contracts (PSCs)
99-7 Contractual
Coverage for Medical Evacuation (MEDEVAC) Services
98-25 Defense Base
Act (DBA) Coverage and DBA Waiver List
98-24 Use of
Compensatory (Comp) Time by PSCs
98-23 Guidance
Regarding Classified Contract Security and Contractor Personnel Security
Requirements
98-16 Annual Salary
Increase for USPSCs
98-14 Change in
Required Application Form for USPSCs
98-12 Advertisement
of and Requirements for Evaluating Applications for PSCs
98-11 Determining a
Market Value for PSCs
98-3 Class
Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional
Services Contracts
97-17 PSCs with
97-16 Class
Justification for Use of Other Than Full & Open Competition for Personal
Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs Subject to the
Local Compensation Plan, and for Overseas Contracts of $250,000 or Less
97-3 New USAID
Contractor Employee Physical Examination
96-23 Unauthorized
Provision in Personal Services Contract
94-9 Sunday Pay for
93-17 Financial
Disclosure Requirements Under a Personal Services
Contractor (PSC)
LIST OF REQUIRED
FORMS FOR PSCs
1. Standard Form 171 or Optional Form 612.
**2. Contractor Physical Examination (AID Form 1420-62).
**3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or
**4. Questionnaire for Non-Sensitive Positions (SF-85).
**5. Finger Print Card (FD-258).
NOTE: Form 5 is available from the requirements office.
* Standardized Regulations (Government Civilians Foreign Areas).
** The forms listed 2 through 5 shall only be completed upon the advice of the
Contracting Officer that an applicant is the successful candidate for the job.