Program Operations Specialist  - Operations Division

SOLICITATION NO: M/OP-02-519
ISSUANCE DATE: January 30, 2002
CLOSING DATE: February 12, 2002 – 11:59 PM Eastern Standard Time (EST)

SUBJECT: Solicitation for Personal Services Contractor (PSC) Program Operations Specialist

Gentlemen/Ladies:

The United States Government, represented by the U.S. Agency for International Development (USAID), Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA), Office of U.S. Foreign Disaster Assistance (OFDA) is seeking applications (Standard Form 171 or Optional Form 612) from persons interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified.

Questions may be directed to Heather Cameron (202) 661-9369 or Jesse C. Freese (202) 661-9366, or Fax at (240) 465-0244 or via e-mail at ofda@globalcorps.com. Applicants should retain copies of all enclosures that accompany their proposals.

Sincerely,

Jean Horton
Contracting Officer

1. SOLICITATION NUMBER: M/OP-02-519
2. ISSUANCE DATE: January 30, 2002
3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: February 12, 2002 – 11:59 PM Eastern Standard Time (EST)

4. POSITION TITLE: Program Operations Specialist – Operations Division
5. MARKET VALUE: $46,469 - $60,405.
6. INITIAL PERIOD OF PERFORMANCE: March 18, 2002- March 17, 2004
7. PLACE OF PERFORMANCE: Washington, DC
8. JOB DESCRIPTION (TO INCLUDE EDUCATION, TRAINING, AND EXPERIENCE REQUIRED FOR POSITION):

 

Program Operations Specialist – Operations Division

 

The Program Operations Specialist works in the Office of U.S. Foreign Disaster Assistance (OFDA) and is responsible for preparing programmatic and other formal documentation supporting preparedness for international response to disasters worldwide.  The incumbent reports to the Operations Division Director.

 

Statement of Duties and Responsibilities:

 

Collect and analyze program data and information on particular response and readiness issues and prepares reports summarizing this information.

 

Manage action assignments and tracks follow-up to assure effective, timely, and appropriate completion of these actions and program responses.

 

Assists the Division Director in drafting guidance for use of OFDA program funds budgeted for the Operations Division and set up commitments and obligations in OFDA’s financial management system.  Prepare and produce budget tracking reports for the Division Director to use in managing OFDA program funds for operational response. 

 

Participate in the preparation of memoranda and briefing papers and assists in any follow-up actions regarding ongoing and current emergency response programs.  Draft routine replies and participates in making recommendations to resolve issues, as appropriate.

 

Review all projects and activities that result from or may result in congressional interest.  In this respect, track congressional correspondence relating to OFDA operational response functions.  Prepare and analyze replies for the Division Direct to assure consistency with published program results or previous statements concerning the same topics.  Must have the ability to realize and be sensitive to the interests and desires of various special interest groups including PVOs, commercial, private business concerns, educational institutions and the like.

 

Track internal program “taskers” that are of particular interest to the Operations Division.

 

Attend regular meetings, as necessary, to participate in discussions related to operational responses.  Serve, when requested, as note-taker and produce a written meeting summary ensuring consistency with program policy.

 

Manage special program funded projects at the request and direction of the Division Director.

 

Serve as Duty Officer on a rotational basis.

 

Perform other duties as assigned including but not limited to participation as an active member of a Disaster Assistance Response Team (DART) and/or a Response Management Team, when required.

BASIS OF RATING:  Applicants who meet the basic qualifications and selective factor(s) will be further evaluated based on the quality ranking factors listed below.  Applicants are strongly encouraged to address each of the factors on a separate sheet describing specifically and accurately what experience, training, education, and/or awards you have received that are relevant to each factor.  Be sure to include your name, social security number, and the announcement number at the top of each additional page.  Failure to address the selective and/or quality ranking factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

Basic Requirements and Selective Factors: (Determines basic eligibility for the position. Candidates not meeting all of the basic qualifications and selective factors are considered NOT qualified for the position.

• Bachelor’s degree with two years relevant work experience pertinent to the specialized field (such as but not limited to, international relations, political science, and/or disaster management).

OR

• Six years relevant work experience pertinent to the specialized field with a minimum of two years experience supporting disaster related response planning and preparedness

 

• Knowledge of disaster relief, planning, and preparedness fields

 

• Ability to obtain a USAID security clearance

 

• U.S. Citizenship

 

 

Quality Ranking Factors: (Determines the ranking of qualified candidates in comparison to other candidates) The factors are listed in the order of importance from the highest to the least.

Additional relevant work experience and/or education in excess of the amount listed above.

 

• Knowledge of USAID and OFDA infrastructure, culture, management objectives.  Demonstrated sensitivity to the technical and political issues sufficient to inform and advise the Division Director

 

• Knowledge of USAID financial and information management systems or systems of a similar nature and developing, implementing, and managing budgets.

 

• Knowledge of and experience in dealing with foreign governments, other USG agencies including the State Department, Department of Defense, USAID Regional Missions, as well as other US organizations and international organizations involved in humanitarian response.

 

• Excellent writing and communication skills as demonstrated through the preparation and coordination of travel, country clearance cables, travel authorizations, tickets, and travel vouchers in a USG environment.

 

• Additional relevant work experience and/or education in excess of the amount listed above

 

WHERE TO APPLY:
Via mail: GlobalCorps, 1201 Pennsylvania Ave. NW, Suite 200, Washington, DC 20004
Via facsimile: 240-465-0244
Via email: ofda@globalcorps.com

FOR INFORMATION ON OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202) 661-9369 or (202) 661-9366

PLEASE READ ATTACHED SUPPLEMENTAL INFORMATION. IT CONTAINS IMPORTANT INFORMATION ABOUT THIS ANNOUNCEMENT.

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.

A Voluntary Background Survey can be obtained from the above listed contacts or on-line at http://www.usaid.gov/about/employment/idi79-2.pdf . The information from this survey is used to help insure that agency personnel practices meet the requirements of Federal law. Your responses are voluntary and not required.

(I)How To Apply
A. Submit an OF-612, Optional Application for Federal Employment, or SF-171, Application for Federal Employment. You include a resume as an annex to either of these forms. You must include the following information regardless of which application form/format you choose:
1) The announcement number, title and grade and/or pay band of the position for which you are applying.
2) Personal Information
a) Full name, mailing address (including ZIP Code), home and work telephone numbers (including area code)
b) Social security number AND country of citizenship
c) Veterans' preference.
d) Competitive status.
e) Highest Federal civilian grade held, including job series and dates held.
3) Education
a) High school - name, city, state and ZIP Code (if known) and date you received diploma or GED.
b) Colleges and universities - name, city, state and ZIP Code (if known), major(s), type(s) of degree(s) received and date(s) received. If you did not receive a degree, show total credits earned and indicate whether semester or quarter hours.
4) Job-Related Work Experience (Paid and Nonpaid)
a) Job title (include series and grade if Federal) AND salary
b) Starting and ending dates (month and year) AND hours per week
c) Employer's name, address, and telephone number (including area code)
d) Supervisor's name and telephone number (indicate if we may contact your current supervisor)
e) Duties and accomplishments
5) Other Qualifications
a) Job-related training courses (title and year)
b) Job-related skills (i.e., other languages, computer hardware/software, communications equipment, etc.) c) Job-related certificates and licenses (current only).
d) Job-related honors, awards and special accomplishments (i.e., publications, Memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.). Give dates but do not send documents unless requested.

General Information
A. A separate application must be submitted for each announcement.
B. Applicants are responsible for ensuring that applications are mailed in time to get them to the destination by the closing date of the announcement. Applications received after the closing date and time will be considered late, unless there is acceptable evidence to establish that it was received at the Government installation prior to the time and date specified in the solicitation.   
C. Applicants must be citizens of the United States.

AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS:

1. BENEFITS
Employer's FICA Contribution
Contribution toward Health & Life Insurance
Pay Comparability Adjustment
Annual Increase
Eligibility for Worker's Compensation
Annual & Sick Leave

Eligibility for 401(k)

2. ALLOWANCES (if Applicable).
(A) Temporary Lodging Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600), and
(J) Danger Pay (Section 650).

3. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs

01-09 Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens for Support of HIV/AIDS and Infectious Disease Initiatives

01-07 Clarification of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)

00-08S Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

00-08 Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

00-05 Personal Service Contracts (PSCs) Annual Health Insurance Costs

00-03 2000 FICA and Medicare Tax Rates for Personal Services Contracts (PSCs)

99-7 Contractual Coverage for Medical Evacuation (MEDEVAC) Services

98-25 Defense Base Act (DBA) Coverage and DBA Waiver List

98-24 Use of Compensatory (Comp) Time by PSCs

98-23 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements

98-16 Annual Salary Increase for USPSCs

98-14 Change in Required Application Form for USPSCs

98-12 Advertisement of and Requirements for Evaluating Applications for PSCs

98-11 Determining a Market Value for PSCs

98-3 Class Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional Services Contracts

97-17 PSCs with U.S. Citizens or U.S. Resident Aliens Recruited from the U.S.

97-16 Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less

97-3 New USAID Contractor Employee Physical Examination

96-23 Unauthorized Provision in Personal Services Contract

96-19 U. S. Personal Services Contract (USPSC) - Leave

94-9 Sunday Pay for U.S. Personal Services Contractors (PSCs)

93-17 Financial Disclosure Requirements Under a Personal Services Contractor (PSC)

LIST OF REQUIRED FORMS FOR PSCs

1. Standard Form 171 or Optional Form 612.
**2. Contractor Physical Examination (AID Form 1420-62).
**3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or
**4. Questionnaire for Non-Sensitive Positions (SF-85).
**5. Finger Print Card (FD-258).

NOTE: Form 5 is available from the requirements office.

* Standardized Regulations (Government Civilians Foreign Areas).
** The forms listed 2 through 5 shall only be completed upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.