Program Operations Assistant (2 positions)

SOLICITATION NO: M/OP-03-526
ISSUANCE DATE:  February 12, 2002
CLOSING DATE:  February 27, 2002 – 11:59 PM Eastern Standard Time (EST)

SUBJECT: Solicitation for Personal Services Contractor (PSC)

Program Operations Assistant (2 positions)

Gentlemen/Ladies:

The United States Government, represented by the U.S. Agency for International Development (USAID), Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA), Office of U.S. Foreign Disaster Assistance (OFDA) is seeking applications (Standard Form 171 or Optional Form 612) from persons interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified.

Applicants are required to sign the certification at the end of the OF-612 or SF-171.  Applications that are received without signature will not be considered for the position.

Questions may be directed to Heather Cameron at 202-661-9369, faxed to 240-465-0244 or e-mailed to poa@globalcorps.com. Applicants should retain copies of all enclosures that accompany their proposals.

Sincerely,

Rosella Marshall
Contracting Officer

1. SOLICITATION NUMBER: M/OP-03-526
2. ISSUANCE DATE: February 12, 2002
3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS:  February 27, 2002 – 11:59 PM Eastern Standard Time (EST)

4. POSITION TITLE: Program Operations Assistant (2 positions)
5. MARKET VALUE: $39,597 - $51,476
6. INITIAL PERIOD OF PERFORMANCE: March 14, 2003 – March 13, 2005
7. PLACE OF PERFORMANCE: Washington, DC
8. JOB DESCRIPTION (TO INCLUDE EDUCATION, TRAINING, AND EXPERIENCE REQUIRED FOR POSITION):

 

Program Operations Assistant (2 positions)

 

The U.S. Agency for International Development, Office of Foreign Disaster Assistance (OFDA) coordinates and provides the US Government humanitarian assistance in response to natural disasters and complex emergencies caused by civil strife, war, and lack of security.

 

The Program Support Division in OFDA provides the business operations that support the humanitarian assistance.  The functions include budget/finance, procurement, human resources, facilities management, computer support, telecommunications, and management information systems.

 

The positions are in a fast-paced office with frequently changing priorities.  Staff members perform a variety of duties and tasks and must possess the ability to multitask and move quickly from one duty to another.  Good organizational skills, attention to detail, and understanding systems and processes are required.

 

Statement of Duties and Responsibilities:

 

The POA will have primary responsibilities for some tasks and secondary responsibilities for others. The following is an illustrative list of duties. [Actual assignments of primary and secondary responsibilities will be based on the selected candidates' skill sets and/or work experience and may vary over the duration of the contract with fluctuations in the requirements on the Division]

 

Problem Solving

Recognize and resolve internal problems that impede the process of assessing the need for and delivering disaster assistance.  Develop guidelines for standardized procedures for administrative processes.  Keep the Division Director or other appropriate officers informed at all times of the status of the responses, and any potential problems that might arise that would require higher level intervention.

 

Procurement

Prepare documentation necessary to provide experts, commodities, and equipment for the required disaster relief assistance.  Coordinate the process of disaster assistance documentation through the Office of Procurement to ensure timely implementation of relief programs.  Draft a wide variety of assistance documentation, correspondence, and reports involving both technical and specialized terminology.  Under the direction of the Contracting Officer or designee, determine the most suitable method of procurement for small purchases.  Perform independent research and assemble background information as requested.  Work with appropriate members of staff in the identification of current and future small purchases.  Maintain file system for small purchase documentation.

 

Security

Prepare documentation for processing security clearances including but not limited to initial investigation, revalidation, transfers and security clearance upgrades.  Serve as primary contact with appropriate Bureau personnel on security clearances.  Maintain Security clearance tracking system and keep track of expiration dates of security budgets and prepare necessary documentation for extension.

 

Program Tracking

Assist in operation of OFDA’s Oracle-based information management system (Abacus), which provides for comprehensive program planning, budgeting, procurement schedules, financial allocations, performance reporting, and report generation.

 

Other

Serve as a member of the Washington Response Management Team (RMT), which provides services and support to Disaster Assistance Response Teams (DARTs) deployed in response to disasters. The duties on the Washington Response Management Team will be varied.

 

BASIS OF RATING: Applicants who meet the basic qualifications and selective factor(s) will be further evaluated based on the quality ranking factors listed below. Applicants are strongly encouraged to address each of the factors on a separate sheet describing specifically and accurately what experience, training, education, and/or awards you have received that are relevant to each factor. Be sure to include your name, social security number, and the announcement number at the top of each additional page. Failure to address the selective and/or quality ranking factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

 

BASIC QUALIFICATION AND SELECTIVE FACTORS:

 (Determines basic eligibility for the position. Candidates not meeting all of the basic qualifications and selection factors are considered NOT qualified for the positions)

 

• Bachelors degree and 2 years of relevant work experience involving one or more of the following: budget/finance, procurement, administrative services, facilities management, human resources, or other related business operations as a primary task of the position

OR

• 4 years of relevant work experience involving one or more of the following: budget/finance, procurement, administrative services, facilities management, human resources, or other related business operations as a primary task of the position

 

• Ability to obtain a USAID security clearance

 

• U.S. Citizen

 

QUALITY RANKING FACTORS:

(Determines the ranking of qualified candidates in comparison to other applicants) The factors are listed in the order of importance from the highest to the least.

 

• Experience with or knowledge of government procurement rules and regulations.

 

• Demonstrated ability to maintain tracking systems to monitor goals and expenditures, and/or draft recurring reports based on collected data or formalized database.

 

• Additional relevant work experience and/or education in excess of the amount listed above.

 

• Computer skills as they may relate to the tasks of the position including, but not limited to, Microsoft Word, Microsoft Excel, and specific knowledge of Phoenix and NMS or similar database systems.

 

WHERE TO APPLY:
Via mail: GlobalCorps, 1201 Pennsylvania Ave. NW, Suite 200, Washington, DC 20004
Via facsimile: 240-465-0244
Via email: poa@globalcorps.com

FOR INFORMATION ON OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202) 661-9369 or (202) 661-9366

PLEASE READ ATTACHED SUPPLEMENTAL INFORMATION. IT CONTAINS IMPORTANT INFORMATION ABOUT THIS ANNOUNCEMENT.

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.

A Voluntary Background Survey can be obtained from the above listed contacts or on-line at http://www.usaid.gov/about/employment/idi79-2.pdf . The information from this survey is used to help insure that agency personnel practices meet the requirements of Federal law. Your responses are voluntary and not required.

(I)How To Apply
A. Submit a signed OF-612, Optional Application for Federal Employment, or SF-171, Application for Federal Employment. You include a resume as an annex to either of these forms. You must include the following information regardless of which application form/format you choose:
1) The announcement number, title and grade and/or pay band of the position for which you are applying.
2) Personal Information
a) Full name, mailing address (including ZIP Code), home and work telephone numbers (including area code)
b) Social security number AND country of citizenship
c) Veterans' preference.
d) Competitive status.
e) Highest Federal civilian grade held, including job series and dates held.
3) Education
a) High school - name, city, state and ZIP Code (if known) and date you received diploma or GED.
b) Colleges and universities - name, city, state and ZIP Code (if known), major(s), type(s) of degree(s) received and date(s) received. If you did not receive a degree, show total credits earned and indicate whether semester or quarter hours.
4) Job-Related Work Experience (Paid and Nonpaid)
a) Job title (include series and grade if Federal) AND salary
b) Starting and ending dates (month and year) AND hours per week
c) Employer's name, address, and telephone number (including area code)
d) Supervisor's name and telephone number (indicate if we may contact your current supervisor)
e) Duties and accomplishments
5) Other Qualifications
a) Job-related training courses (title and year)
b) Job-related skills (i.e., other languages, computer hardware/software, communications equipment, etc.) c) Job-related certificates and licenses (current only).
d) Job-related honors, awards and special accomplishments (i.e., publications, Memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.). Give dates but do not send documents unless requested.

General Information
A. A separate application must be submitted for each announcement.
B. Applicants are responsible for ensuring that applications are mailed in time to get them to the destination by the closing date of the announcement. Applications received after the closing date and time will be considered late, unless there is acceptable evidence to establish that it was received at the Government installation prior to the time and date specified in the solicitation.  
C. Applicants must be citizens of the United States.

AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS:

1. BENEFITS
Employer's FICA Contribution
Contribution toward Health & Life Insurance
Pay Comparability Adjustment
Annual Increase
Eligibility for Worker's Compensation
Annual & Sick Leave

Eligibility for 401(k)

2. ALLOWANCES (if Applicable).
(A) Temporary Lodging Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600), and
(J) Danger Pay (Section 650).

3. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs

01-09 Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens for Support of HIV/AIDS and Infectious Disease Initiatives

01-07 Clarification of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)

00-08S Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

00-08 Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

00-05 Personal Service Contracts (PSCs) Annual Health Insurance Costs

00-03 2000 FICA and Medicare Tax Rates for Personal Services Contracts (PSCs)

99-7 Contractual Coverage for Medical Evacuation (MEDEVAC) Services

98-25 Defense Base Act (DBA) Coverage and DBA Waiver List

98-24 Use of Compensatory (Comp) Time by PSCs

98-23 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements

98-16 Annual Salary Increase for USPSCs

98-14 Change in Required Application Form for USPSCs

98-12 Advertisement of and Requirements for Evaluating Applications for PSCs

98-11 Determining a Market Value for PSCs

98-3 Class Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional Services Contracts

97-17 PSCs with U.S. Citizens or U.S. Resident Aliens Recruited from the U.S.

97-16 Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less

97-3 New USAID Contractor Employee Physical Examination

96-23 Unauthorized Provision in Personal Services Contract

96-19 U. S. Personal Services Contract (USPSC) - Leave

94-9 Sunday Pay for U.S. Personal Services Contractors (PSCs)

93-17 Financial Disclosure Requirements Under a Personal Services Contractor (PSC)

LIST OF REQUIRED FORMS FOR PSCs

1. Standard Form 171 or Optional Form 612.
**2. Contractor Physical Examination (AID Form 1420-62).
**3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or
**4. Questionnaire for Non-Sensitive Positions (SF-85).
**5. Finger Print Card (FD-258).

NOTE: Form 5 is available from the requirements office.

* Standardized Regulations (Government Civilians Foreign Areas).
** The forms listed 2 through 5 shall only be completed upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.