Program Operations Assistant

SOLICITATION NO: M/OP-03-357
ISSUANCE DATE: February 5, 2003
CLOSING DATE:  February 19, 2003 – 11:59 PM Eastern Standard Time (EST)

SUBJECT: Solicitation for Personal Services Contractor (PSC)

 Program Operations Assistant

Gentlemen/Ladies:

The United States Government, represented by the U.S. Agency for International Development (USAID), Bureau for Democracy, Conflict, and Humanitarian Assistance (DCHA), Office of U.S. Foreign Disaster Assistance (OFDA) is seeking applications (Standard Form 171 or Optional Form 612) from persons interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified.

Applicants are required to sign the certification at the end of the OF-612 or SF-171.  Applications that are received without signature will not be considered for the position.

Questions may be directed to Jesse C. Freese at 202-661-9366 or Heather Cameron at 202-661-9369, faxed to 240-465-0244 or e-mailed to poadrm@globalcorps.com. Applicants should retain copies of all enclosures that accompany their proposals

Sincerely,

Rosella Marshall
Contracting Officer

1. SOLICITATION NUMBER: M/OP-03-357

2. ISSUANCE DATE: February 5, 2003
3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: February 19, 2003 – 11:59 PM Eastern Standard Time (EST)
4. POSITION TITLE: Program Operations Assistant
5. MARKET VALUE: $39,597 - $51,476
6. INITIAL PERIOD OF PERFORMANCE: March 22, 2003 – March 21, 2005
7. PLACE OF PERFORMANCE: Washington, DC
8. JOB DESCRIPTION (TO INCLUDE EDUCATION, TRAINING, AND EXPERIENCE REQUIRED FOR POSITION):

 

Please see below for:

(1)    Note Concerning Position

 

Program Operations Assistant

DCHA/OFDA Disaster Response and Mitigation Division

The Program Operations Assistant (POA) provides vital support to the regional and technical teams in DCHA/OFDA's Disaster Response & Mitigation Division (DRM) and provides a wide range of services in support of disaster relief programs by assisting the Bureau's Administrative Management Staff in carrying out various activities.

Duties and responsibilities include:

·         Serve as DRM’s Program Operations Assistant for OFDA’s internal data systems, including timely data entry, data integrity, troubleshooting, surge capacity backstop for DRM staff, and working with OFDA’s Program Support Division;

·         Assist with quarter pipeline analysis of DRM financial accruals to recover unliquidated expenditures;

·         Coordinate and distribute OFDA’s “Watch List”;

·         Serve as OFDA/DRM's File Custodian;

·         Produce quarterly reporting cable on grants, modifications and no-cost extensions prepared by DCHA/OFDA which have been signed and obligated by M/OP;

·         Provide administrative assistance to OFDA/DRM staff including preparation of Travel Authorizations and Vouchers (DRM OE funded travelers), procurement of office supplies, preparation of DRM staff meeting agendas and meeting notes, and distribution of incoming correspondences and faxes to appropriate DRM staff;

·         Maintain OFDA/DRM's electronic calendar;

·         Perform independent research and assembles background data for specific relief and intervention programs;

·         Distribute documents necessary to implement required disaster assistance relief programs;

·         Maintain electronic files/database system;

·         Serve as a DCHA/OFDA Duty Officer and a member of the Response Management Team on a rotating basis and in this capacity, during evening hours, weekends and holidays, receives cables and telephone calls on foreign disasters and take appropriate action; and,

·         Perform other duties, as directed by the Division Director.

 

BASIS OF RATING: Applicants who meet the basic qualifications and selective factor(s) will be further evaluated based on the quality ranking factors listed below. Applicants are strongly encouraged to address each of the factors on a separate sheet describing specifically and accurately what experience, training, education, and/or awards you have received that are relevant to each factor. Be sure to include your name, social security number, and the announcement number at the top of each additional page. Failure to address the selective and/or quality ranking factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.

 

BASIC QUALIFICATION AND SELECTIVE FACTORS:

(Determines basic eligibility for the position. Candidates not meeting the basic qualifications and selection factors are considered NOT qualified for the position.)

 

·         Bachelor's degree and one year of relevant work experience in administrative support or similar employment;

OR

·         Five years relevant work experience in administrative support or similar employment;

·         Experience in working with international organizations, USG agencies and NGO's;

·         Ability to obtain a Secret security clearance as provided by USAID;

·         US citizen.

 

QUALITY RANKING FACTORS:

(Determines the ranking of qualified candidates in comparison to other applicants) The factors are listed in the order of importance from the highest to the least.

·        Additional relevant work experience in excess of the amount listed above.

·        Knowledge of the USAID and OFDA organizations, culture, management objectives, and sensitivity to the technical and political issues sufficient to advise OFDA Senior Management.

·        Knowledge and experience of USG and OFDA policy and regulations for responses to natural disasters and complex emergencies.

·        Knowledge of and experience in dealing with foreign governments, State Department, Department of Defense, USAID Regional Offices, other USG organizations and international organizations.

 

NOTE CONCERNING POSITION:

This position will initially be awarded to the successful applicant at the GS-9 level ($39,597 - $51,476). However, should the incumbent satisfactorily perform the duties and responsibilities of the position it is possible that this position will be raised to the GS-11 level ($47,910 - $62,287). This grade increase will only occur at the discretion of the incumbent’s supervisor AND after at least one year in the position. This potential grade increase is not guaranteed. Should the incumbent’s grade be increased to the GS-11 level, it is expected that in addition to the above listed duties the individual will be responsible for an increased level of responsibility such as, but not limited to the following:

·         The preparation of briefing packets, reports, memos, cables, and other official USAID documents

·         Knowledge and ability to utilize USAID financial and information management systems.

 

WHERE TO APPLY:
Via mail: GlobalCorps, 1201 Pennsylvania Ave. NW, Suite 200, Washington, DC 20004
Via facsimile: 240-465-0244
Via email: poadrm@globalcorps.com

FOR INFORMATION ON OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202) 661-9369 or (202) 661-9366

PLEASE READ ATTACHED SUPPLEMENTAL INFORMATION. IT CONTAINS IMPORTANT INFORMATION ABOUT THIS ANNOUNCEMENT.

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.

A Voluntary Background Survey can be obtained from the above listed contacts or on-line at http://www.usaid.gov/about/employment/idi79-2.pdf . The information from this survey is used to help insure that agency personnel practices meet the requirements of Federal law. Your responses are voluntary and not required.

(I)How To Apply
A. Submit a signed OF-612, Optional Application for Federal Employment, or SF-171, Application for Federal Employment. You include a resume as an annex to either of these forms. You must include the following information regardless of which application form/format you choose:
1) The announcement number, title and grade and/or pay band of the position for which you are applying.
2) Personal Information
a) Full name, mailing address (including ZIP Code), home and work telephone numbers (including area code)
b) Social security number AND country of citizenship
c) Veterans' preference.
d) Competitive status.
e) Highest Federal civilian grade held, including job series and dates held.
3) Education
a) High school - name, city, state and ZIP Code (if known) and date you received diploma or GED.
b) Colleges and universities - name, city, state and ZIP Code (if known), major(s), type(s) of degree(s) received and date(s) received. If you did not receive a degree, show total credits earned and indicate whether semester or quarter hours.
4) Job-Related Work Experience (Paid and Nonpaid)
a) Job title (include series and grade if Federal) AND salary
b) Starting and ending dates (month and year) AND hours per week
c) Employer's name, address, and telephone number (including area code)
d) Supervisor's name and telephone number (indicate if we may contact your current supervisor)
e) Duties and accomplishments
5) Other Qualifications
a) Job-related training courses (title and year)
b) Job-related skills (i.e., other languages, computer hardware/software, communications equipment, etc.) c) Job-related certificates and licenses (current only).
d) Job-related honors, awards and special accomplishments (i.e., publications, Memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.). Give dates but do not send documents unless requested.

General Information
A. A separate application must be submitted for each announcement.
B. Applicants are responsible for ensuring that applications are mailed in time to get them to the destination by the closing date of the announcement. Applications received after the closing date and time will be considered late, unless there is acceptable evidence to establish that it was received at the Government installation prior to the time and date specified in the solicitation.  
C. Applicants must be citizens of the United States.

AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS:

1. BENEFITS
Employer's FICA Contribution
Contribution toward Health & Life Insurance
Pay Comparability Adjustment
Annual Increase
Eligibility for Worker's Compensation
Annual & Sick Leave

Eligibility for 401(k)

2. ALLOWANCES (if Applicable).
(A) Temporary Lodging Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600), and
(J) Danger Pay (Section 650).

3. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs

01-09 Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens for Support of HIV/AIDS and Infectious Disease Initiatives

01-07 Clarification of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)

00-08S Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

00-08 Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

00-05 Personal Service Contracts (PSCs) Annual Health Insurance Costs

00-03 2000 FICA and Medicare Tax Rates for Personal Services Contracts (PSCs)

99-7 Contractual Coverage for Medical Evacuation (MEDEVAC) Services

98-25 Defense Base Act (DBA) Coverage and DBA Waiver List

98-24 Use of Compensatory (Comp) Time by PSCs

98-23 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements

98-16 Annual Salary Increase for USPSCs

98-14 Change in Required Application Form for USPSCs

98-12 Advertisement of and Requirements for Evaluating Applications for PSCs

98-11 Determining a Market Value for PSCs

98-3 Class Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional Services Contracts

97-17 PSCs with U.S. Citizens or U.S. Resident Aliens Recruited from the U.S.

97-16 Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less

97-3 New USAID Contractor Employee Physical Examination

96-23 Unauthorized Provision in Personal Services Contract

96-19 U. S. Personal Services Contract (USPSC) - Leave

94-9 Sunday Pay for U.S. Personal Services Contractors (PSCs)

93-17 Financial Disclosure Requirements Under a Personal Services Contractor (PSC)

LIST OF REQUIRED FORMS FOR PSCs

1. Standard Form 171 or Optional Form 612.
**2. Contractor Physical Examination (AID Form 1420-62).
**3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or
**4. Questionnaire for Non-Sensitive Positions (SF-85).
**5. Finger Print Card (FD-258).

NOTE: Form 5 is available from the requirements office.

* Standardized Regulations (Government Civilians Foreign Areas).
** The forms listed 2 through 5 shall only be completed upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.