THE FOLLOWING IS A POSTING FOR A PAST POSITION AND IS PROVIDED FOR INFORMATIONAL PURPOSES ONLY

ISSUANCE DATE: November 1, 1999
CLOSING DATE: November 16, 1999

1. SOLICITATION NUMBER: M/OP-00-054
2. ISSUANCE DATE: November 1, 1999
3. CLOSING DATE/TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: November 16, 1999
4. POSITION TITLE: Program Operations Assistant
5. MARKET VALUE: $33,650-$43,747 (GS-9 Equivalent)
6. INITIAL PERIOD OF PERFORMANCE: December 1, 1999 to December 1, 2001
7. PLACE OF PERFORMANCE: Washington, DC
8. JOB DESCRIPTION (TO INCLUDE EDUCATION, TRAINING, AND EXPERIENCE REQUIRED FOR POSITION): PROGRAM OPERATIONS ASSISTANT

DUTIES AND RESPONSIBILITIES
The Program Operations Assistant will be responsible for providing support for all operational aspects of the Program Support Division. The POA will assist the Division staff in carrying out their assigned duties and responsibilities in assessing disaster assistance needs and providing assistance for relief and rehabilitation. As directed by, and under the supervision of the Assistant Director (AD) or Deputy Assistant Director (Deputy AD) of the Program Support Division, the POA will assist with or perform the following duties and responsibilities:

1. Recognize and resolve problems that impede the process of assessing the need for and delivery of disaster assistance, and to keep the BHR/OFDA/PS AD, Deputy AD or as appropriate Disaster Operations Specialists (DOS) informed at all times of the status of the responses, and any potential problems that might arise that would require higher level intervention.

2. Implement documentation necessary to provide the required disaster relief assistance for experts, commodities, and equipment, including the processing of payment documents. Process documentation necessary for all other types of disaster assistance for implementation of A.I.D.'s Office of Procurement.

3. Coordinate the process of disaster assistance documentation through the Office of Procurement to ensure timely implementation of relief programs.

4. Draft a wide variety of assistance documentation, correspondence, and reports involving both technical and specialized terminology. Perform independent research and assemble background information as requested.

5. Under the direction of the Contracting Officer or designee, determine most suitable method of procurement for small purchases. Compile all necessary documentation for the completion of purchase orders and prepare them for Contracting Officer's signature including memoranda of negotiation and justification and authorization for other than full and open competition. Create official file folders for each purchase order. Track and monitor delivery of the purchase order.

6. Work with appropriate members of staff in the identification of current and future small purchases. Provide guidance to staff members on NMS and other necessary documentation needed to prepare purchase orders.

7. Prepare documentation for processing security clearances including but not limited to initial investigation, revalidation, transfers and security clearance upgrades. Serve as primary contact with BHR/AMS on security clearances. Serve as backstop to BHR/AMS Liaison Officer with USAID Office of Security. Prepare justification memorandums for State Department and DOD badges.

8. Create security clearance tracking sheet. Keep track of expiration dates of security badges and prepare necessary documentation for extension.

9. Inform staff member on scheduled date for security briefing. Inform OFDA Computer Specialist when clearances are granted in order to create computer logon and profile.

10. Schedule exit briefings for departing staff members.

11. Serve as backstop to OFDA’s courier.

12. Perform other duties as assigned by the BHR/OFDA/PS Assistant Director or Deputy Assistant Director or his/her designee.

QAULIFICATIONS
Bachelor's degree and one year experience in administrative support or similar employment. Experience in working with international organizations, USG agencies and NGO's helpful. Basic computer skills, writing and analytical skills. Experience with procurement useful. An ability to organize and prioritize tasks is essential. USAID Secret Level security clearance will be required. U.S. citizenship required.

AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS:

1. BENEFITS
Employee's FICA Contribution
Contribution toward Health & Life Insurance
Pay Comparability Adjustment
Annual Increase
Eligibility for Worker's Compensation
Annual & Sick Leave

2. ALLOWANCES (if Applicable). *
(A) Temporary Lodging Allowance (Section 120).
(B) Living Quarters Allowance (Section 130).
(C) Post Allowance (Section 220).
(D) Supplemental Post Allowance (Section 230).
(E) Separate Maintenance Allowance (Section 260).
(F) Education Allowance (Section 270).
(G) Education Travel (Section 280).
(H) Post Differential (Chapter 500).
(I) Payments during Evacuation/Authorized Departure (Section 600), and
(J) Danger Pay (Section 650).

3. CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs
98-25 Defense Base Act (DBA) Coverage and DBA Waiver List
98-24 Use of Compensatory (Comp) Time by PSCs
98-23 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements
98-16 Annual Salary Increase for USPSCs
98-14 Change in Required Application Form for USPSCs
98-10 Personal Services Contracts (PSCs) Annual Health Insurance Costs
98-5 CONTRACTUAL COVERAGE FOR MEDICAL EVACUATION (MEDEVAC) SERVICES
98-3 Class Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional Services Contracts
97-16 Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted with Locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less
97-11 (Corrected) 1997 FICA & Medicate Tax Rates for Personal Services Contracts
97-6 Contractual Coverage for Medical Evacuation (MEDEVAC) Services
97-3 New USAID Contractor Employee Physical Examination
96-23 Unauthorized Provision in Personal Services Contract
96-19 U. S. Personal Services Contract (USPSC) - Leave
96-11 PSC's Annual Health Insurance Costs
96-8 Determining a Market Value for PSCs Hired Under Appendix D, Handbook 14
94-9 Sunday Pay for U.S. Personal Services Contractors (PSCs)
93-17 Financial Disclosure Requirements Under a Personal Services Contractor (PSC)

LIST OF REQUIRED FORMS FOR PSCs
1. Standard Form 171 or Optional Form 612.
**2. Contractor Physical Examination (AID Form 1420-62).
**3. Questionnaire for Sensitive Positions (for National Security) (SF-86),or
**4. Questionnaire for Non-Sensitive Positions (SF-85).
**5. Finger Print Card (FD-258).

NOTE: Form 5 is available from the requirements office.

_______________
* Standardized Regulations (Government Civilians Foreign Areas).
** The forms listed 2 through 5 shall only be completed upon the advice of the Contracting Officer that an applicant is the successful candidate for the job