TITLE: Disaster Logistics Officer

 

ISSUANCE DATE: June 8, 2001

CLOSING DATE:  July 16, 2001

 

Gentlemen/Ladies:

 

SUBJECT: Solicitation for Personal Services Contractor (PSC)

 

The United States Government, represented by the U.S. Agency for International Development (USAID), Bureau for Humanitarian Response (BHR), Office of U.S. Foreign Disaster Assistance (OFDA) is seeking applications (Standard Form 171 or Optional Form 612) from persons interested in providing the PSC services described in the attached. Submissions shall be in accordance with the attached information at the place and time specified.

 

Questions may be directed to Kirk Dohne (202) 661-9369 or Jesse C. Freese (202) 661-9366, or Fax at (240) 465-0244 or via e-mail at ofda@globalcorps.com. Applicants should retain copies of all enclosures that accompany their proposals.

 

Sincerely,

 

Kim Hupp

Contracting Officer

 

1. SOLICITATION NUMBER:         M/OP-01-880

2. ISSUANCE DATE:                                       June 8, 2001

3. CLOSING DATE/TIME SPECIFIED

FOR RECEIPT OF APPLICATIONS:      July 16, 2001

4. POSITION TITLE:              Disaster Logistics Officer

5. MARKET VALUE:             $63,211 to $82,180 

6. INITIAL PERIOD

OF PERFORMANCE:             Approximately August 15, 2001 to August 14, 2003

7. PLACE OF PERFORMANCE:       Washington, DC

8. JOB DESCRIPTION (TO INCLUDE EDUCATION, TRAINING, AND EXPERIENCE REQUIRED FOR POSITION):

 

DISASTER LOGISTICS OFFICER for the OPERATIONS SUPPORT DIVISION

 

The position is located in the Operations Support Division of the Office of U.S. Foreign Disaster Assistance (OFDA). The Operations Support Division manages and executes all phases of the direct delivery of humanitarian assistance including the acquisition of commodities, transport and logistics arrangements, the delivery of specialized emergency technical support in communications, emergency management as well as specialties in technological (nuclear , biological and chemical) humanitarian disaster response, military liaison and environmental health. In addition, the division maintains OFDA's worldwide stockpiles and maintains relationships with other governmental and non-governmental entities who are capable of supporting OFDA's executions of its humanitarian interventions.

 

The incumbent plans, coordinates, manages, executes and reports on all actions and functions required to support all OFDA emergency response missions worldwide.  Manages and coordinates actions by USAID, DOD and commercial transport mangers to assure OFDA response objectives are efficiently supported.  Monitors progress to meet logistical needs; evaluates plans for feasibility, effectiveness, efficiency and economy; develops alternative methods to achieve goals in a wide variety of work operations. The Logistics Officer has direct supervisory responsibility for two Personal Services Contractor (PSC) Logistics Program Operations Assistants (GS-11 Equivalents).

 

In coordination with OFDA/Disaster Response and Mitigation (DRM) Action Officer, plans logistical responses to declared disasters, including airlift, sealift, and local purchase of disaster relief supplies.  Develops and maintains complete information system that includes specific, accurate data about logistical responses and quantities of material dispatched for specific disasters.

 

Inventories, assesses, manages and coordinates worldwide disaster relief stockpiles and Search and Rescue caches, valued at over ten million dollars.  Provides directive to stockpile managers to deliver commodities to appropriate seaport or airport, within designated time frame.  Develops and maintains a substantive computerized Management Information System which produces reports and provides accountability for inventory management, replacement, transportation, commodity dispatch, disposal, and total control of every aspect of handling, storage, and warehouse operations.

 

Maintains accurate reservation and obligation (financial management) information and accountability of all OFDA-funded disaster relief logistics actions, including DOD and commercial airlift, procurement of required relief and support supplies/services, replenishment of deployed stockpile goods, and the transportation costs associated with replenishment. Tracks OYB drawdowns and generates weekly budget reports/update to OFDA senior management on status of disaster logistics actions.

 

Develops and manages the US Forest Service (USFS) logistics detailer training program, responsible for the training and familiarization of USFS logistics detailers with disaster logistics, who upon completion of training becomes available for deployment to disaster sites.  Trains two person-year of trainees each year.

 

Performs annual inspection and physical inventory of all OFDA stockpiles.  Travels as directed by the Division Chief, Operations,with disaster relief commodities, with little to no advance notice, to ensure timely delivery to disaster site. Inspects and reports on end-use of disaster relief commodities in the field.

 

Manages special stockpile of water purification equipment.  Responsible for all arrangements for deployment of equipment when requested by OFDA staff.

 

Responsible for management of OFDA's field support vehicle fleet.  Ensures vehicles are equipped and ready for immediate worldwide deployment.  Manages contractual and interagency supporting relationships with relevant DOD personnel and organizations for maintenance and storage for vehicles.  Makes recommendations to OFDA on optimal strategies for cost-effectiveness and reliable deployment of OFDA vehicles worldwide.

 

Responsible for field personnel support logistics, including the specification, procurement, receipt, storage, transportation and accountability of all Disaster Assistance Response Team (DART) support items, including individual support kits, vehicles, meals-ready-to-eat (MREs), office support kits, and the delivery and accountability of other equipment sourced from other parts of BHR..

 

Serves as OFDA's primary operational contact with the DOD's Office of Humanitarian and Refugee Affairs (HRA), the National Security Council (NSC) and Department of State's Bureau of Political-Military Affairs (PM), specifically to facilitate OFDA tasking of DOD resources to assist with OFDA's disaster relief programs.  Serves as key point-of-contact for OFDA clearance of HRA and PM documents.

 

Represents OFDA at Joint Command and Service military exercises to provide input on the OFDA logistical function during disaster responses.  Prepares briefings on OFDA's role and mission.

 

Develops appropriate statements of work for logistics field personnel as directed.  Maintains an up-to-date contact roster of immediately available national and international disaster logistics response resources.

 

Serves as Contracting Officer's Technical Representative for five five-year indefinite quantity contracts.  Responsible for management of contract files, preparation of required contract documentation for all amendments, extensions and modifications.  Prepares delivery order documentation.  Writes and refines specifications for OFDA disaster relief commodities.  Inspects commodities for compliance with contractual obligations.  Writes scopes of work and specifications for worldwide stockpile contracts.

 

Serves as back-up OFDA Operations Center Manager. As such ensures with the Operations Center Manager in a state of readiness.  Coordinates 24-hour volunteer Operations Center staffing during declared disasters.  In consultation with computer support personnel, ensures technical equipment in operations center is in proper working order.

 

Serves as back-up OFDA Duty Officer Coordinator, responsible for maintaining and publishing the OFDA Duty Roster and OFDA Staff Roster for the Secretariat Phone Book.  Primary alternate point of contact for State Department Operations Center if

Duty Officer can not be reached.

 

Serves as OFDA Fire Warden, and advises staff of proper strategy and security matters as instructed by building management.

 

 

BASIS OF RATING:  Applicants who meet the basic qualifications and selective factor(s) will be further evaluated based on the quality ranking factors listed below.  Applicants are strongly encouraged to address each of the factors on a separate sheet describing specifically and accurately what experience, training, education, and/or awards you have received that are relevant to each factor.  Be sure to include your name, social security number, and the announcement number at the top of each additional page.  Failure to address the selective and/or quality ranking factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards.                                                                      

 

Basic Qualifications and Selective Factors:

·        Five years experience in logistics and/or five years experience in management and/or Bachelor's and graduate degree in or pertinent to the specialized field (including, but not limited to, international relations, management, logistics) and/or a combination thereof.

·        Knowledge of financial management sufficient to project annual fiscal year budget, expenditures and funds management for logistics; including specific skills utilizing USAID ,"Agency", standard (currently Microsoft Excel) for such purposes.

·        Basic computer skills (word processing and presentation software).

·        Ability to obtain a USAID Top Secret security clearance as provided by USAID.

·        U.S. Citizen.

Quality Ranking Factors:

·        Experience in Management for an International NGO and/or disaster response or relief organization and/or military in a disaster environment; particularly involving immediate response and long-range planning.

·        Experience in international disaster logistics management.

·        Familiarity with United States government operations and procurement procedures, especially as they relate to international disasters.

·        Ability to perform in high stress environments of a highly dynamic nature during disaster responses as evidenced by experience in multiple international disaster prone areas.

·        Crisis intervention skills sufficient to efficiently coordinate personnel from diverse groups/organizations and operations from a zero balance to a maximum effort 24 hours a per day in a very short period in a field or support environment as evidenced in number of disaster responses.

·        Technical writing skills sufficient to write clear and concise logistical procedures and policies, updating same in support of worldwide disaster response operations.

 

WHERE TO APPLY: 

Via mail: GlobalCorps, 1201 Pennsylvania Ave. NW, Suite 200, Washington, DC 20004

Via facsimile: 240-465-0244

Via email: ofda@globalcorps.com

 

FOR INFORMATION ON OTHER VACANCIES OR FOR INFORMATION ON THE STATUS OF THIS VACANCY, CALL (202) 661-9369 or (202) 661-9366

 

PLEASE READ ATTACHED SUPPLEMENTAL INFORMATION.  IT CONTAINS IMPORTANT INFORMATION ABOUT THIS ANNOUNCEMENT.

 

ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.

 

A Voluntary Background Survey can be obtained from the above listed contacts or on-line at http://www.usaid.gov/about/employment/idi79-2.pdf . The information from this survey is used to help insure that agency personnel practices meet the requirements of Federal law. Your responses are voluntary and not required.

 

I. How To Apply                                                               

A. Submit a resume, OF-612, Optional Application for Federal Employment, or any other written format you choose (SF-171, Application for Federal Employment, is also acceptable).  You must include the following information regardless of which application form/format you choose:                                          

1)         The announcement number, title and grade and/or pay band of the position for which you are applying.                                         

2)            Personal Information                                                       

a)         Full name, mailing address (including ZIP Code), home and work telephone numbers (including area code)                                      

b)         Social security number AND country of citizenship                          

c)            Veterans' preference.

d)            Competitive status. 

e)         Highest Federal civilian grade held, including job series and dates held.                                                                  

3)            Education                                                                  

a)         High school - name, city, state and ZIP Code (if known) and date you received diploma or GED.                                             

b)            Colleges and universities - name, city, state and ZIP Code (if known), major(s), type(s) of degree(s) received and date(s) received.  If you did not receive a degree, show total credits earned and indicate whether semester or quarter hours.

4)         Job-Related Work Experience (Paid and Nonpaid)

a)         Job title (include series and grade if Federal) AND salary

b)         Starting and ending dates (month and year) AND hours per week

c)            Employer's name, address, and telephone number (including area code)

d)            Supervisor's name and telephone number (indicate if we may contact your current supervisor)

e)         Duties and accomplishments

5)         Other Qualifications

a)         Job-related training courses (title and year)                              

b)         Job-related skills (i.e., other languages, computer hardware/software, communications equipment, etc.)

c)         Job-related certificates and licenses (current only).

d)         Job-related honors, awards and special accomplishments (i.e., publications, Memberships in professional or honor societies, leadership activities, public speaking, performance awards, etc.).  Give dates but do not send documents unless requested.               

 

General Information                                                       

A. A separate application must be submitted for each announcement.            

B. Applications must be postmarked no later than the closing date of the announcement and received no later than 3 workdays after the closing date.                                                       

C. Applicants must be citizens of the United States.                        

 

AS A MATTER OF POLICY, AND AS APPROPRIATE, A PSC IS NORMALLY AUTHORIZED THE FOLLOWING BENEFITS:

 

1. BENEFITS

Employer's FICA Contribution

Contribution toward Health & Life Insurance

Pay Comparability Adjustment

Annual Increase

Eligibility for Worker's Compensation

Annual & Sick Leave

 

2.  ALLOWANCES (if Applicable).

(A) Temporary Lodging Allowance (Section 120).

(B) Living Quarters Allowance (Section 130).

(C) Post Allowance (Section 220).

(D) Supplemental Post Allowance (Section 230).

(E) Separate Maintenance Allowance (Section 260).

(F) Education Allowance (Section 270).

(G) Education Travel (Section 280).

(H) Post Differential (Chapter 500).

(I) Payments during Evacuation/Authorized Departure (Section 600), and

(J) Danger Pay (Section 650).

 

3.  CONTRACT INFORMATION BULLETINS (CIBs) PERTAINING TO PSCs

01-09 Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens for Support of HIV/AIDS and Infectious Disease Initiatives

01-07 Clarification of the Extension/Renewal Policy Regarding Personal Service Contracts (PSCs)

00-08S Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

00-08 Revision of Competitive Process - Personal Service Contracts ("PSCs") with U.S. Citizens

00-05 Personal Service Contracts (PSCs) Annual Health Insurance Costs

00-03 2000 FICA and Medicare Tax Rates for Personal Services Contracts (PSCs)

99-7  Contractual Coverage for Medical Evacuation (MEDEVAC) Services

98-25 Defense Base Act (DBA) Coverage and DBA Waiver List

98-24 Use of Compensatory (Comp) Time by PSCs

98-23 Guidance Regarding Classified Contract Security and Contractor Personnel Security Requirements

98-16 Annual Salary Increase for USPSCs

98-14 Change in Required Application Form for USPSCs

98-12 Advertisement of and Requirements for Evaluating Applications for PSCs

98-11 Determining a Market Value for PSCs

98-3  Class Deviation to 31.205-6(g)(3), Foreign National Severance Pay Under Professional Services Contracts

97-17 PSCs with U.S. Citizens or U.S. Resident Aliens Recruited from the U.S.

97-16 Class Justification for Use of Other Than Full & Open Competition for Personal Services Contracts with U.S. Citizens Contracted locally with CCNs and TCNs Subject to the Local Compensation Plan, and for Overseas Contracts of $250,000 or Less

97-3  New USAID Contractor Employee Physical Examination

96-23 Unauthorized Provision in Personal Services Contract

96-19 U. S. Personal Services Contract (USPSC) - Leave

94-9  Sunday Pay for U.S. Personal Services Contractors (PSCs)

93-17 Financial Disclosure Requirements Under a Personal Services Contractor (PSC)

 

LIST OF REQUIRED FORMS FOR PSCs

1. Standard Form 171 or Optional Form 612.

**2. Contractor Physical Examination (AID Form 1420-62).

**3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or

**4. Questionnaire for Non-Sensitive Positions (SF-85).

**5. Finger Print Card (FD-258).

 

NOTE: Form 5 is available from the requirements office.

* Standardized Regulations (Government Civilians Foreign Areas).

** The forms listed 2 through 5 shall only be completed upon the advice of the Contracting Officer that an applicant is the successful candidate for the job.